Administration Manager

YIHE BUILDER PTE. LTD.; Singapore; On-site; SGD 47,000 - 71,000; Full time

Job summary

YIHE BUILDER PTE. LTD. is looking for an experienced Office Administrator to oversee daily office operations, manage records, and coordinate with management, project teams and external stakeholders across Singapore.

You will prepare reports, minutes and presentations, maintain filing systems, and support project-related documentation while ensuring efficiency and accuracy in a fast-paced construction environment. Some travel to sites will be required.

Qualifications

• Diploma or equivalent qualification in any discipline.
• At least 5 years of relevant experience in office administration or administrative coordination.
• Experience in the construction industries will be an advantage.
• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
• Good organisational, communication and interpersonal skills.
• Ability to manage multiple administrative tasks and work independently.
• Able to work effectively in a fast-paced environment, handle multiple tasks and perform well under pressure.
• Willing to travel to and work at various office locations and project sites across Singapore as required.

Responsibilities

• Oversee daily office administration and ensure smooth administrative operations.
• Manage and maintain company records, correspondence, contracts and administrative documentation.
• Coordinate administrative activities between management, project teams and external stakeholders.
• Assist in preparing reports, meeting minutes, presentations and other business documents.
• Maintain proper filing systems and ensure accurate record management.
• Coordinate office supplies, equipment maintenance and administrative resources.
• Support project-related administrative documentation and communication.
• Monitor administrative workflows and recommend improvements to enhance operational efficiency.
• Assist management in coordinating internal meetings, schedules and operational arrangements.
• Supervise administrative support activities and ensure timely completion of assigned tasks.
• Attend meetings at various office locations and project sites across Singapore as required, and coordinate with management, internal departments and external stakeholders.

Skills

Organization

Communication

Interpersonal skills

Time management

Independence

Multi-tasking

Education

Diploma or equivalent qualification in any discipline

Tools

Microsoft Office

Job description

Job Responsibilities

• 1. Oversee daily office administration and ensure smooth administrative operations.
• 2. Manage and maintain company records, correspondence, contracts and administrative documentation.
• 3. Coordinate administrative activities between management, project teams and external stakeholders.
• 4. Assist in preparing reports, meeting minutes, presentations and other business documents.
• 5. Maintain proper filing systems and ensure accurate record management.
• 6. Coordinate office supplies, equipment maintenance and administrative resources.
• 7. Support project-related administrative documentation and communication.
• 8. Monitor administrative workflows and recommend improvements to enhance operational efficiency.
• 9. Assist management in coordinating internal meetings, schedules and operational arrangements.
• 10. Supervise administrative support activities and ensure timely completion of assigned tasks.
• 11. Attend meetings at various office locations and project sites across Singapore as required, and coordinate with management, internal departments and external stakeholders.

Job Requirements

• 1. Diploma or equivalent qualification in any discipline.
• 2. At least 5 years of relevant experience in office administration or administrative coordination.
• 3. Experience in the construction industries will be an advantage.
• 4. Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
• 5. Good organisational, communication and interpersonal skills.
• 6. Ability to manage multiple administrative tasks and work independently.
• 7. Able to work effectively in a fast-paced environment, handle multiple tasks and perform well under pressure.
• 8. Willing to travel to and work at various office locations and project sites across Singapore as required.