Front Desk & Office Services Coordinator

Raffles Family Office Limited; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Raffles Family Office Limited is seeking a proactive Administrative/Reception Assistant to manage frontline duties such as answering the hotline, greeting guests, and coordinating meeting room bookings. The role requires a Diploma with service-industry experience and proficiency in English and Mandarin.

The position involves pantry oversight, mail distribution, courier arrangements, and event setup/teardown, working closely with the Admin team to ensure smooth daily operations.

Qualifications

• Diploma with 2-3 years of relevant experience in the service industry.
• Sound IT knowledge preferred.
• Experience with food handling.
• Proficient in English and Mandarin.

Responsibilities

• Proactively answer the main hotline and direct calls to relevant parties.
• Greet guests at the door and serve beverages.
• Tidy meeting rooms after use.
• Coordinate meeting room bookings via Outlook and in-house app.
• Distribute incoming mail to colleagues.
• Arrange local and overseas courier pick-ups.
• Monitor pantry inventory and order stock monthly.
• Ensure cleanliness of pantry throughout the day.
• Assist with office events’ set-up and tear down.
• Assist with other ad-hoc duties assigned to the Admin team whenever required

Skills

IT knowledge

Food handling

Communication

Education

Diploma (2-3 years in service)

Tools

Microsoft Office

Job description

Raffles Family Office Limited is seeking a proactive Administrative/Reception Assistant to manage frontline duties such as answering the hotline, greeting guests, and coordinating meeting room bookings. The role requires a Diploma with service-industry experience and proficiency in English and Mandarin.

The position involves pantry oversight, mail distribution, courier arrangements, and event setup/teardown, working closely with the Admin team to ensure smooth daily operations.