Front Desk & Office Operations Specialist

Hawksford; Singapore; Hybrid; SGD 31,000 - 51,000; Full time

Job summary

Hawksford in Singapore seeks an administrative professional to support the front desk and office operations. You will handle reception duties, mail scanning, and coordination with internal teams to ensure smooth daily activities.

The role requires a Diploma in a relevant field, strong MS Office skills, and a meticulous, proactive mindset to manage confidential information and tight deadlines.

Qualifications

• Preferably at least 2 years of experience in an administrative role.
• Diploma holder in any relevant field.
• Good knowledge and application of Microsoft Office.
• Meticulous and discreet in handling confidential information.
• Able to work well with both internal and external stakeholders.
• Attention to detail is essential.
• Able to adhere to tight deadlines.
• Good self-learning ability, proactive work attitude.
• Good team spirit, excellent communication and problem-solving skills.

Responsibilities

• Provide front of house service at the reception area and partake in reception duties: greeting clients and answering main line telephone calls.
• Assist with daily scanning of all incoming mails, saving scans and notifying stakeholders per internal processes.
• Collaborate with Building Management, Interior Design, Pest Control, Cleaning and Landscaping teams as advised.
• Requisition, procurement and monitoring of office and pantry supplies including name cards and IT equipment.
• Participate in weekly or ad hoc post office or bank runs when required.
• Assist Marketing Manager in preparing office facilities for client events onsite.
• Support Asia Operations initiatives and ad-hoc administrative projects related to documentation and offsite storage.
• Share and impart knowledge with Business Support Team colleagues.

Skills

Reception duties

Customer service

Communication

Attention to detail

Teamwork

Proactive attitude

Education

Diploma in any relevant field

Tools

Microsoft Office

Job description

Hawksford in Singapore seeks an administrative professional to support the front desk and office operations. You will handle reception duties, mail scanning, and coordination with internal teams to ensure smooth daily activities.

The role requires a Diploma in a relevant field, strong MS Office skills, and a meticulous, proactive mindset to manage confidential information and tight deadlines.