Front Desk & Office Admin Coordinator

Polymer Capital China; Singapore; Presencial; SGD 42.000 - 60.000; Tempo integral

Resumo da vaga

Polymer Capital China in Singapore is seeking a Reception & Front Desk specialist to greet visitors, manage calls, mail, and registrations, and ensure a tidy, professional reception area. You will coordinate meeting logistics and support general office administration in a dynamic environment.

We value at least 3 years in reception or admin roles; fresh graduates with strong service orientation are welcome. Proficiency in Microsoft Office and excellent communication are essential.

Qualificações

• At least 3 years of relevant experience in reception, office administration, customer service, or a related field.
• Fresh graduates with strong customer service and communication skills may be considered.
• Excellent verbal and written communication skills and professional telephone etiquette.

Responsabilidades

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
• Manage incoming phone calls and direct inquiries to the appropriate personnel.
• Handle incoming and outgoing mail, courier deliveries, and parcels.
• Manage visitor registrations and coordinate building access arrangements.
• Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times.
• Manage office supplies and pantry inventory, ensuring adequate stock levels.
• Liaise with vendors, building management, and service providers on office-related matters.
• Coordinate office maintenance, repairs, and facilities-related requirements.
• Assist in organizing company events, meetings, staff activities, and training sessions.
• Maintain filing systems, administrative records, and company documentation.
• Support onboarding logistics for new hires, including workstation and access arrangements.
• Perform general administrative duties and ad hoc assignments as required.
• Book meeting rooms and coordinate meeting logistics.
• Arrange refreshments and meeting room setup when required.
• Coordinate visitor schedules and external meeting arrangements.

Conhecimentos

Customer service

Communication

Phone etiquette

Organization

Time management

Formação

Diploma or equivalent qualification

Ferramentas

Microsoft Office

Descrição da vaga

Polymer Capital China in Singapore is seeking a Reception & Front Desk specialist to greet visitors, manage calls, mail, and registrations, and ensure a tidy, professional reception area. You will coordinate meeting logistics and support general office administration in a dynamic environment.

We value at least 3 years in reception or admin roles; fresh graduates with strong service orientation are welcome. Proficiency in Microsoft Office and excellent communication are essential.