Front Desk & Facilities Operations Lead

Beyondsoft Singapore; Singapore; On-site; SGD 38,000 - 47,000; Full time

Job summary

Beyondsoft Singapore is seeking an Admin Executive to oversee daily front-desk operations, facilities, vendor contracts, and workplace procurement to ensure smooth office administration. You will also manage inventory and fixed assets while supporting company events, onboarding, and general HR administrative functions.

The role requires bilingual English and Mandarin for regional communication, and collaboration with regional stakeholders, vendors, and visitors to maintain efficient office

Qualifications

• Diploma in Business Administration, Office Management, HR, or related.
• 2-3 years in administration, reception, facilities, or office management.
• Strong organizational, communication, and stakeholder management skills.
• Fluent in English and Mandarin for regional communication.
• Experience in HR, procurement, facilities, or invoice processing is an advantage.

Responsibilities

• Manage reception duties, visitor registration, and office enquiries.
• Coordinate office administration, supplies, and workplace facilities.
• Liaise with landlords, vendors, and service providers on maintenance.
• Handle administration procurement, payments, contracts, and renewal tracking.
• Support Fixed Asset Management and office inventory control.
• Support company events and employee engagement activities.
• Handle HR administrative and onboarding tasks and related activities.

Skills

Reception duties

Vendor coordination

Office administration

Fixed assets

Event support

HR onboarding

Education

Diploma in Business Administration

Tools

Microsoft Office

Procurement systems

Job description

Beyondsoft Singapore is seeking an Admin Executive to oversee daily front-desk operations, facilities, vendor contracts, and workplace procurement to ensure smooth office administration. You will also manage inventory and fixed assets while supporting company events, onboarding, and general HR administrative functions.

The role requires bilingual English and Mandarin for regional communication, and collaboration with regional stakeholders, vendors, and visitors to maintain efficient office