Admin Executive

Beyondsoft Singapore; Singapore; On-site; SGD 38,000 - 47,000; Full time

Job summary

Beyondsoft Singapore is seeking an Admin Executive to oversee daily front-desk operations, facilities, vendor contracts, and workplace procurement to ensure smooth office administration. You will also manage inventory and fixed assets while supporting company events, onboarding, and general HR administrative functions.

The role requires bilingual English and Mandarin for regional communication, and collaboration with regional stakeholders, vendors, and visitors to maintain efficient office

Qualifications

• Diploma in Business Administration, Office Management, HR, or related.
• 2-3 years in administration, reception, facilities, or office management.
• Strong organizational, communication, and stakeholder management skills.
• Fluent in English and Mandarin for regional communication.
• Experience in HR, procurement, facilities, or invoice processing is an advantage.

Responsibilities

• Manage reception duties, visitor registration, and office enquiries.
• Coordinate office administration, supplies, and workplace facilities.
• Liaise with landlords, vendors, and service providers on maintenance.
• Handle administration procurement, payments, contracts, and renewal tracking.
• Support Fixed Asset Management and office inventory control.
• Support company events and employee engagement activities.
• Handle HR administrative and onboarding tasks and related activities.

Skills

Reception duties

Vendor coordination

Office administration

Fixed assets

Event support

HR onboarding

Education

Diploma in Business Administration

Tools

Microsoft Office

Procurement systems

Job description

Beyondsoft is a global IT and consulting services provider with over 30 years of experience delivering digital transformation, AI, cloud, and industry solutions to clients worldwide. Headquartered in Singapore and listed on the Shenzhen Stock Exchange, Beyondsoft operates in more than 13 countries with over 30,000 professionals globally.

About the Role

We are seeking an Admin Executive to oversee daily front-desk operations, facility maintenance, vendor contracts, and workplace procurement to ensure smooth office administration. In this role, you will also manage inventory and fixed assets while supporting company events, employee onboarding, and general HR administrative functions.

Key Responsibilities

• Manage reception duties, visitor registration, and office enquiries.
• Coordinate office administration, supplies, and workplace facilities.
• Liaise with landlords, vendors, and service providers on maintenance and operational matters.
• Handle administration procurement, payments, contracts, and renewal tracking.
• Support Fixed Asset Management and office inventory control.
• Support company events and employee engagement activities.
• Handle general HR administrative and documentation tasks, including onboarding and other HR & Admin-related activities.

Required Experience & Qualifications

• Diploma in Business Administration, Office Management, Human Resources, or a related discipline.
• 2-3 years of experience in administration, reception, facilities, office management or related.
• Strong organizational, communication, and stakeholder management skills.
• Fluent in English and Mandarin to support communication with regional stakeholders, vendors, and visitors.
• Experience in HR, procurement, facilities management, or invoice processing is an advantage.