Front Desk & Facilities Coordinator — Guest Experience

Referment; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Referment is partnering with a global investment and technology firm to recruit a Receptionist for its Singapore office. You will be the primary front-of-house presence, welcoming visitors and colleagues while keeping the office organised and running smoothly.

This role combines reception, facilities coordination and practical team support. The ideal candidate enjoys being relied upon, can adapt between planned tasks and unexpected requests, and handles confidential interactions with maturity.

Qualifications

• At least three years’ experience in reception, front-desk administration or another customer-facing role.
• A warm, professional manner and clear communication skills.
• Strong organisation and attention to detail, with a hands-on approach to varied office responsibilities.
• Good working knowledge of Microsoft Outlook, Word and Excel, plus an interest in learning emerging AI tools.
• Mandarin is preferred because the role interacts with regional Mandarin-speaking colleagues and stakeholders.

Responsibilities

• Welcome guests, clients and candidates, manage calls, and coordinate mail and packages.
• Manage meeting-room bookings and readiness, prepare refreshments and support hosting of visitors.
• Keep shared spaces and pantry supplies well maintained, coordinating with building management and external vendors when issues arise.
• Support the wider team with expenses, documents, meeting materials and travel coordination.
• Arrange access and onboarding logistics for new joiners and visitors, and help deliver office events and social activities.

Skills

Reception experience

Customer-facing

Strong communication

Organization

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Referment is partnering with a global investment and technology firm to recruit a Receptionist for its Singapore office. You will be the primary front-of-house presence, welcoming visitors and colleagues while keeping the office organised and running smoothly.

This role combines reception, facilities coordination and practical team support. The ideal candidate enjoys being relied upon, can adapt between planned tasks and unexpected requests, and handles confidential interactions with maturity.