Receptionist, Administration | Singapore, SG

CITIC CLSA; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

CITIC CLSA is seeking a Receptionist to handle front desk operations and provide broad administrative support across office functions. The role collaborates with the Office Manager and Administration team to ensure smooth day‑to‑day operations and efficient space and document management.

The position requires a Bachelor's degree (any discipline) and 2–3 years of relevant experience. Strong English, organizational skills, and proficiency in Microsoft Office are essential, along with a

Qualifications

• Bachelor’s degree in any discipline.
• 2–3 years of relevant experience in administrative coordination.
• Excellent command of written and spoken English.
• Strong organizational skills.
• Proficient in Microsoft Office applications (PowerPoint, Excel, Word).
• Team player and professional demeanor.

Responsibilities

• Operate front desk, manage reception, direct calls, and greet visitors professionally.
• Coordinate visitor check-ins and schedule meeting rooms, including VO rooms.
• Support corporate events by arranging refreshments and equipment.
• Administer and maintain access card inventory per security protocols.
• Organise courier services for domestic and international deliveries within deadlines and budget.
• Perform general admin tasks: photocopying, faxing, filing, and document management.
• Assist in workplace safety initiatives and ISO 14001:2015 compliance.
• Provide coverage for roles such as Tea Lady, Facilitator, Office Administrator during absences.
• Manage inventory and replenishment of office and pantry supplies.
• Coordinate travel itineraries and accommodation for clients and overseas colleagues.
• Execute ad hoc assignments and special projects as directed by the Office Manager.

Skills

Communication skills

Organization

Teamwork

Professional demeanor

Education

Bachelor's degree in any discipline

Tools

Microsoft Office

Job description

Position Description

The Receptionist is responsible for performing a variety of administrative and clerical functions to support the day-to-day operations of the office and ensure its efficient running. This role provides support across all product lines within the organization and helps in multiple areas as required. The Receptionist will collaborate closely with the Office Manager and the Administration team. Key responsibilities include managing reception duties and delivering administrative support wherever needed.

Key Areas of Responsibilities

• Operate front desk efficiently, managing reception functions, directing calls, and greeting visitors in a professional manner.
• Coordinate visitor check-ins and schedule meeting rooms, including VO rooms, to optimize space utilization.
• Support corporate events, external and internal meetings by arranging refreshments, presentation equipment and materials.
• Administer and maintain secure access card inventory, ensuring compliance with security protocols.
• Organize courier services for domestic and international deliveries, meeting deadlines and budget constraints.
• Perform administrative tasks including photocopying, faxing, binding, filing, and document management.
• Assist in workplace safety initiatives and contributed to maintaining ISO 14001:2015 environmental compliance.
• Provide coverage for various roles, including Tea Lady, Facilitator, and Office Administrator, during staff absences.
• Manage inventory and replenishment of office and pantry supplies to ensure continuous availability.
• Coordinate travel itineraries and accommodation arrangements for clients and overseas colleagues.
• Execute ad hoc assignments and special projects as directed by the Office Manager.

Requirements

• Ideally Bachelor’s degree in any discipline
• Minimum 2 – 3 years of relevant experience in a similar role involving administrative coordination
• Excellent command of both spoken and written English
• Strong organizational skills
• Proficient in Microsoft Office applications (PowerPoint, Excel, Word)
• Professional mannerism
• Team player