Founding Admin & Sales Support Executive

JAC Recruitment Consultant; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

A Japanese trading company expanding its operations in Singapore is seeking an Admin & Sales Support Executive to join the founding team. You will handle a broad range of administrative tasks, trade and logistics support, and sales administration, helping to establish and grow the local entity.

As a core member, you will coordinate with the Japanese headquarters, manage orders and deliveries, prepare trade documents, and liaise with customers and suppliers to ensure smooth operations across

Qualifications

• Business-level Japanese for communication with customers and HQ.
• Proficient in Excel and basic computer skills.
• Experience in trade, logistics, or sales administration preferred.
• Able to work independently and proactively.

Responsibilities

• Act as the main point of contact for accounting firms, audit firms, and legal and tax consultants
• Compile required documents and prepare reports for the Japanese headquarters
• Handle various administrative tasks related to the operation of the Singapore entity
• Coordinate and report with the Japanese headquarters
• Prepare quotations
• Manage sales orders, purchase orders, and delivery schedules
• Coordinate with customers and suppliers
• Arrange deliveries with contract warehouses and logistics companies
• Prepare and check trade documents, including invoices and packing lists
• Coordinate with freight forwarders
• Support import and export operations
• Manage delivery schedules and arrange shipments
• Coordinate operations among the Japan, Vietnam, and Singapore offices

Skills

Business Japanese

Excel

Trade admin

Job description

A Japanese trading company expanding its operations in Singapore is seeking an Admin & Sales Support Executive to join the founding team. You will handle a broad range of administrative tasks, trade and logistics support, and sales administration, helping to establish and grow the local entity.

As a core member, you will coordinate with the Japanese headquarters, manage orders and deliveries, prepare trade documents, and liaise with customers and suppliers to ensure smooth operations across