Finance Operations Specialist – Procurement & Grants

Private Advertiser; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

PERSOL Singapore Pte Ltd is recruiting a Finance & Procurement Officer to manage daily finance and procurement activities in line with company policies and timelines, liaising with stakeholders and vendors, and guiding users on system-related queries.

The role covers procurement, accounts payable, fixed assets, grants, and financial accounting, with governance over GR/PO reports, invoice processing, and budget monitoring. 6-month contract with potential extension.

Responsibilities

• Manage goods receipt and verify invoices against POs
• Follow up on PO and invoice discrepancies, and close unused PO balances
• Prepare monthly outstanding GR and PO reports
• Support users on procurement processes and Ariba
• Verify non-PO invoices and check cost centre, WBS and GL details
• Coordinate invoice processing and payments with Finance department
• Follow up on payment failures and vendor queries
• Maintain schedules for advance payments, GL and AR ageing
• Review staff and claims for completeness and supporting documents
• Guide claimants and resolve claim queries
• Coordinate tagging, transfer, disposal, sighting and reconciliation
• Maintain fixed-asset registers and run the annual asset sighting
• Reconcile assigned GL and school centre accounts monthly
• Support reclassification journals and intracompany billing
• Monitor budget utilisation and answer finance enquiries
• Prepare grant summary reports for Principal Investigators
• Monitor grants nearing expiry and maintain grant schedules
• Help improve and document finance processes
• Perform other duties as assigned

Job description

PERSOL Singapore Pte Ltd is recruiting a Finance & Procurement Officer to manage daily finance and procurement activities in line with company policies and timelines, liaising with stakeholders and vendors, and guiding users on system-related queries.

The role covers procurement, accounts payable, fixed assets, grants, and financial accounting, with governance over GR/PO reports, invoice processing, and budget monitoring. 6-month contract with potential extension.