Accounts Executive (AP & GL) #ESY

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 47,000 - 73,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an experienced Accounts Payable/GL professional to manage 3-way matching, posting vendor invoices and preparing AP aging. The role also covers intercompany reconciliations, GST filing support, and month-end close duties.

The ideal candidate will handle bank reconciliations, fixed assets depreciation, and maintain records while ensuring compliance with group directives. Proficiency in Excel and reconciliation tools is required.

Qualifications

• Must perform 3-way matching of vendor invoices, PO and DO.
• Need to post vendor invoices into accounting system.
• Able to prepare AP aging and reconcile AP with GL.
• Experience with month-end close and bank reconciliations.

Responsibilities

• Perform 3 way match of vendor invoices, debit note & credit note against PO and DO; investigate differences when 3 way match fails.
• Post vendor invoices into accounting system.
• Check employee expense claims against policy and post accordingly.
• Prepare monthly payment runs (GIRO, TT, cheques) per payment calendar.
• Review and update AP policy per Group Central Directive.
• Perform AP/GL reconciliations and intercompany reconciliations.
• Assist in quarterly GST filing (AP side) and group reporting package support.
• Generate and post engineer timesheets and maintenance job updates.
• Support project job costing and month-end reporting.

Skills

3-way match

AP posting

GL posting

Bank reconciliation

Intercompany reconciliation

GST filing

Journal entries

Fixed assets depreciation

Expense claim review

Forex rate updates

Tools

Excel

Intercompany ReconciliationTool

Job description

Accounts Payable

• Perform 3 way match of vendor invoices, debit note & credit note against Purchase Order and DeliveryOrder. Investigate differences if 3 way match fails.
• Posting of vendor invoices into accounting system
• Checking of external service engineer OT claims prior to submission to recruitment agency for invoiceissuance to the Company
• Generate AP aging report. Reconcile of AP and subledger of GL.
• Maintain records of vendor account and perform SOA reconciliation to ensure liabilities are fully taken up
• Perform bi-monthly intercompany reconciliation (AR and AP) via excel file upload to Intercompany ReconciliationTool
• Check of employee expense claim ensuring adherence to expense policy and posting of expense claim
• Preparation of monthly payment runs (GIRO, TT, netting, cheque) in accordance with the payment calendar and requesting for bank authorizers approval.
• Review and update AP policy in accordance with the changes in Group Central Directive.
• Checking of vendor account creation in accounting system (4 eye principle check)
• Creation of customer account in accounting system
• Perform various internal controls in accordance with Group & Company’s policy

General Ledger

• Preparation and posting of recurring and adhoc journal entries
• Posting of fixed assets depreciation and direct debit deduction from bank account.
• Perform bank reconciliation and PO clearing account
• Maintenance of Fixed Assets Register and perform physical fixed assets sighting and obtain confirmation from the HODs.
• Preparation and updating of monthly Balance Sheet Reconciliation Schedules (including Fixed Assets Register) with understanding of the transactions in the schedule
• Follow up on long outstanding transactions in the Balance Sheet Reconciliation Schedules
• Preparation and submission of monthly cash flow forecast & liquidity report
• Preparation of department expense (“COO”) report to HODs
• Support quarterly GST filing (AP side)
• Adhoc stock adjustments
• Update foreign exchange rate
• Support with quarterly and year end preparation of group reporting package
• Support project job costing including:
• Creating & re-opening of jobs
• Closing completed jobs at month end
• Generating & posting of engineer’s timesheet
• Updating maintenance jobs in service timesheet template
• Generating job costing reports at month end
• Preparing monthly maintenance report