Finance Administrator / Office Executive

BA MAINTENANCE PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

BA MAINTENANCE PTE. LTD. is seeking a meticulous Finance & Admin Assistant to support the Finance Manager and office team. You will handle day-to-day finance documentation, prepare business proposals, and keep paperwork organized and on schedule.

The role requires attention to detail, accuracy with figures, and the ability to manage multiple tasks. Fresh graduates with the right attitude may be considered; strong MS Office skills are essential.

Qualifications

• Diploma or degree in Accounting, Business Administration, or a related field.
• 1 to 3 years of experience in finance administration, accounts support, or office administration.
• Strong attention to detail and accuracy, especially with figures and documents.
• Fast, organized, and able to work to deadlines.
• Quick learner who can pick up new processes and systems with minimal supervision.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Discreet and trustworthy in handling confidential financial information.

Responsibilities

• Prepare, issue, and follow up on quotations and invoices accurately and on time.
• Draft, review, and track contracts and agreements, ensuring correct details, signatures, and version control.
• Assist the Finance Manager with data entry, document checks, and routine finance administration.
• Prepare paperwork and proposals for the company, including tenders, quotations packages, and supporting documents.
• Maintain organized physical and digital filing systems for easy retrieval and audit readiness.
• Liaise with clients, suppliers, and internal teams to obtain or confirm information and documents.
• Provide general administrative and paperwork support as needed, including ad hoc tasks that arise.

Skills

Attention to detail

Fast learner

Communication skills

Time management

Education

Accounting or related degree

Tools

Microsoft Office

Data entry

Job description

We are looking for a meticulous, quick-thinking Finance & Admin Assistant to support our Finance Manager and the wider office team. You will handle day-to-day finance documentation, prepare business proposals, and keep our paperwork accurate, organized, and on schedule. This is a hands-on role suited to someone who learns fast, takes pride in getting details right, and is comfortable juggling multiple tasks.

Key Responsibilities

• Prepare, issue, and follow up on quotations and invoices accurately and on time
• Draft, review, and track contracts and agreements, ensuring correct details, signatures, and version control
• Assist the Finance Manager with data entry, document checks, and routine finance administration
• Prepare paperwork and proposals for the company, including tenders, quotations packages, and supporting documents
• Maintain organized physical and digital filing systems for easy retrieval and audit readiness
• Liaise with clients, suppliers, and internal teams to obtain or confirm information and documents
• Provide general administrative and paperwork support as needed, including ad hoc tasks that arise

Requirements

• Diploma or degree in Accounting, Business Administration, or a related field (or equivalent experience)
• 1 to 3 years of experience in finance administration, accounts support, or office administration (fresh graduates with strong attitude may be considered)
• Strong attention to detail and accuracy, especially with figures and documents
• Fast, organized, and able to work to deadlines
• Quick learner who can pick up new processes and systems with minimal supervision
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Discreet and trustworthy in handling confidential financial information

Personal Qualities

• Meticulous, proactive, dependable, adaptable, and willing to help out wherever the team needs support.