Finance & Administration Executive

TALENT-MERGE PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

TALENT-MERGE PTE. LTD. is seeking a detail‑oriented finance and admin professional to manage day‑to‑day accounting, invoicing, and office operations in Singapore. You will process invoices, staff claims, and disbursements, maintain ledgers, assist monthly closing, and support audit and tax activities.

Ideal candidates have a Diploma or Degree in a related field, at least 2 years of finance/admin experience, and proficiency with MS Office and accounting software such as Xero or QuickBooks.

Qualifications

• Diploma or degree in accounting, finance or related discipline.
• Minimum 2 years of finance, accounting and admin experience.
• Solid understanding of basic accounting principles and procedures.
• Proficient with MS Office and accounting software (Xero/QuickBooks).
• Detail-oriented, well-organised, able to multitask and communicate effectively.

Responsibilities

• Compile and upkeep accounting records, payment files and supporting finance documents.
• Process supplier invoices, staff claims and approved disbursements within limits.
• Administer accounts payable/receivable end to end.
• Perform bank reconciliations, balance-sheet prep and assist monthly closing.
• Enter payroll inputs and monitor outstanding invoices and follow-ups.
• Prepare audit, tax and statutory documentation with external accountants.
• Run daily office operations including facilities, supplies and vendor relations.
• Book travel and accommodations for senior management within policy.
• Coordinate meetings and internal events, including logistics and materials.
• Maintain filing systems and onboarding logistics, and find cost-saving improvements.

Skills

Detail oriented

Organised

Multitasking

Communication

Education

Diploma or Degree in Accounting, Finance, Business Administration, or related discipline

Tools

Xero

QuickBooks

MS Office

Job description

Job Responsibilities

• Compile and upkeep accounting records, payment files and supporting finance documentation.
• Execute supplier invoices, staff claims and approved disbursements within established approval limits.
• Administer accounts payable and accounts receivable activities end to end.
• Perform bank, payment and balance-sheet reconciliations, and contribute to monthly closing and management reporting.
• Feed payroll inputs, employee claims and expense data into the finance cycle, and monitor outstanding invoices and follow-ups.
• Compile audit, tax and statutory documentation, and work alongside external accountants, auditors and tax agents.
• Run daily office operations, covering facilities, supplies, equipment, access administration and vendor relationships.
• Book flights, accommodation, ground transport, visas and itineraries for senior management, keeping costs within policy.
• Facilitate meetings, workshops and internal events, including scheduling, materials, venue bookings and courier arrangements.
• Upkeep filing systems, vendor contact lists and onboarding logistics for new joiners, and pinpoint ways to improve administrative efficiency and reduce cost.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or a related discipline.
• Minimum 2 years of relevant working experience in finance, accounting, and administrative functions.
• Good understanding of basic accounting principles, financial procedures, and accounts payable/receivable processes.
• Proficient in Microsoft Office applications and familiar with accounting software such as Xero, QuickBooks, or equivalent platforms alongside online travel and expense tools.
• Detail-oriented, well-organised, and able to multitask effectively, with good communication skills and the ability to work independently as well as in a team.