Finance & Admin Specialist: Invoicing, Audits & Office Coordination

AIRNOVATION ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 64,000; Full time

Job summary

Airnovation Engineering Pte Ltd is a specialised contractor delivering coldstores and HVAC works for large logistics warehouses. The role supports financial and administrative operations to ensure smooth daily activities and compliance.

You will raise invoices, manage accounts, assist audits and GST submissions, prepare monthly reports, and handle front-desk tasks from our Jurong East location. Proficiency in English and Mandarin is required; a Diploma or Degree with 2+ years' experience is

Qualifications

• Diploma or Degree
• Minimum 2 years of relevant experience in finance or administrative roles
• Proficiency in MS Excel and Accounting software to manage financial data accurately
• Familiarity with basic accounting principles and finance regulations to support compliance and reporting
• Ability to handle sensitive and confidential information with professionalism and strong ethical standards
• Commitment to working efficiently and accurately to meet deadlines and maintain data integrity

Responsibilities

• Raise sales invoices, prepare quotations, and manage site claims to support financial operations
• Handle accounts receivable and accounts payable processes to maintain accurate financial records
• Assist with yearly account audits and prepare quarterly GST submissions to ensure regulatory compliance
• Prepare monthly financial reports and perform financial analysis to inform business decisions
• Stay updated on government finance regulations to ensure company compliance
• Communicate effectively with banks, clients, and vendors via phone, email, and in-person to facilitate transactions and relationships
• Perform office administrative tasks such as filing, data entry, answering phones, and processing mail to maintain office efficiency
• Manage incoming calls and greet walk-in guests to provide professional front-desk support
• Coordinate training courses and monitor worker certifications and card expiry dates to maintain workforce compliance
• Maintain office cleanliness and monitor office supplies to ensure a well-organized work environment

Skills

MS Excel

Accounting software

Data integrity

Confidentiality

Education

Diploma or Degree

Tools

Accounting software

Job description

Airnovation Engineering Pte Ltd is a specialised contractor delivering coldstores and HVAC works for large logistics warehouses. The role supports financial and administrative operations to ensure smooth daily activities and compliance.

You will raise invoices, manage accounts, assist audits and GST submissions, prepare monthly reports, and handle front-desk tasks from our Jurong East location. Proficiency in English and Mandarin is required; a Diploma or Degree with 2+ years' experience is