Financial Operations & Admin Specialist

Airnovation Engineering Pte Ltd; Singapore; On-site; SGD 47,000 - 65,000; Full time

Job summary

Airnovation Engineering Pte Ltd, a provider of coldstores and HVAC services, seeks a Finance & Admin Executive to manage invoicing, AR/AP, audits, GST submissions, and monthly reports at its Jurong East office.

You will communicate with banks, clients, and vendors, maintain financial data using Excel and accounting software, and support compliance and year-end audits. This role requires fluent English and Mandarin at times to liaise with diverse stakeholders.

Qualifications

• Diploma or Degree required or equivalent professional qualification.
• Minimum 2 years of relevant experience in finance or administrative roles.
• Proficiency in MS Excel and accounting software to manage financial data accurately.
• Familiarity with basic accounting principles and finance regulations to support compliance and reporting.
• Ability to handle sensitive and confidential information with professionalism and strong ethical standards.
• Commitment to working efficiently and accurately to meet deadlines and maintain data integrity.

Responsibilities

• Raise sales invoices, prepare quotations, and manage site claims to support financial operations.
• Handle accounts receivable and accounts payable processes to maintain accurate financial records.
• Assist with yearly account audits and prepare quarterly GST submissions to ensure regulatory compliance.
• Prepare monthly financial reports and perform financial analyses to inform business decisions.
• Stay updated on government finance regulations to ensure company compliance.
• Communicate effectively with banks, clients, and vendors via phone, email, and in-person to facilitate transactions and relationships.
• Perform office administrative tasks such as filing, data entry, answering phones, and processing mail to maintain office efficiency.
• Manage incoming calls and greet walk-in guests to provide professional front-desk support.
• Coordinate training courses and monitor worker certifications and card expiry dates to maintain workforce compliance.
• Maintain office cleanliness and monitor office supplies to ensure a well-organized work environment.

Skills

Attention to detail

Ethical standards

Education

Diploma or Degree

Tools

MS Excel

Accounting software

Job description

Airnovation Engineering Pte Ltd, a provider of coldstores and HVAC services, seeks a Finance & Admin Executive to manage invoicing, AR/AP, audits, GST submissions, and monthly reports at its Jurong East office.

You will communicate with banks, clients, and vendors, maintain financial data using Excel and accounting software, and support compliance and year-end audits. This role requires fluent English and Mandarin at times to liaise with diverse stakeholders.