Finance Admin / Operation Assistant (Trading / investment)

Randstad Singapore; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Randstad Singapore is assisting a leading investment and fund management client in Singapore to hire the first admin support staff. You will handle day-to-day office operations and key administrative tasks, including KYC submissions, invoice processing, and financial record maintenance.

This role offers growth opportunities as you support the Head of Operations and regional counterparts. The ideal candidate has at least 2 years of admin experience, preferably with a finance-related degree,

Qualifications

• At least 2 years of administrative experience.
• Graduate or equivalent education in Finance, business, or related field.
• Strong communication and interpersonal skills; discretion with sensitive information.
• Able to prioritize tasks and learn new responsibilities quickly.

Responsibilities

• KYC submissions: fill in forms and coordinate with stakeholders for documents.
• Invoice review and entry into the internal system; process payments.
• Prepare financial reports and maintain financial records; assist reconciliation.
• Ensure compliance with company policies and regulatory requirements.

Education

Finance / Business degree

Tools

MS Office

PDF

Google Drive

Job description

My client is a leading investment / fund management firm that was established over 15 years ago. With plans to expand the team in Singapore, this is an exciting opportunity to join as the firm's first admin support staff, with promising growth opportunities in the coming years.

about the job

In this role, you will need to help manage day-to-day office operations and providing general administrative tasks assigned. You will be responsible to support the manager in 1, KYC Submissions: Fill in the KYC/account opening form, liaise with the relevant stakeholders to arrange and maintain all KYC documents for the companies. 2, Invoice Review: Review and update invoices to the company's internal invoice management system. 3, Process invoice payments, expense reports and purchase orders. 4, Prepare financial reports, assist in maintaining financial records and reconciling accounts.

This incumbent will also need to ensure that all administrative activities comply with company policies and regulatory requirements, while maintaining confidentiality and security of sensitive information.

about the manager/team

You will report directly to the Head of Operations, and will work closely with the team and regional counterparts to ensure smooth operations for the team.

skills and experience required

The ideal candidate should have at least 2 years of administrative experience, preferably graduate or equivalent education in Finance, business or related field. Coming with a good attitude to learn new things and being flexible in taking up new responsibilities over time, along with the ability to prioritize tasks effectively will contribute to your success in this role. You will need strong communication and interpersonal skills, be able to maintain confidentiality and exercise discretion when handling sensitive information. Proficient with MS Office, PDF, and Web drives such as Google drive, calendar, etc.