ADMINISTRATION MANAGER

JOBSEEK HR CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

JOBSEEK HR CONSULTANCY PTE. LTD. is seeking an experienced accounting professional to oversee daily finance functions, manage accounts, and prepare management accounts and statutory financial statements for a small family office team in Singapore.

The role requires 3-4 years of relevant experience, strong Excel skills, and the ability to liaise with banks, tax providers, and vendors while supporting investment operations and occasional long shifts or weekend work as needed.

Qualifications

• Degree in Accounting, Finance, Business Administration, or a related field.
• 3-4 years of accounting, office administration, or investment operations experience.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) for financial reporting and analysis.
• Highly adaptable, proactive, and able to multitask in a small team where job scope may evolve.
• Strong organizational and problem-solving skills, with attention to detail.
• Excellent communication skills and ability to liaise with external stakeholders (e.g., banks, tax providers, vendors).
• Able to work long shift or work on weekends if required.

Responsibilities

• Oversee daily accounting functions: A/P, A/R, bank reconciliations, bookkeeping, and reporting.
• Prepare Management Accounts and Financial Statements to statutory requirements.
• Handle office administration: procurement, vendor management, and general support.
• Assist in tax filings and liaise with tax providers on compliance.
• Support investment activities, including records for equities and real estate.
• Coordinate trade executions with bankers and monitor investment performance.
• Prepare financial and operational reports and presentations.
• Support ad-hoc projects in a dynamic family office environment.

Skills

Accounting & Finance

Attention to detail

Communication

Education

Degree in Accounting/Finance/BA

Tools

MS Office

Excel

PowerPoint

Job description

Job Description & Requirements

Oversee daily accounting functions, including accounts payable/receivable, bank reconciliations, bookkeeping, and financial reporting.

Prepare and maintain Management Accounts and Financial Statements, ensuring compliance with statutory requirements.

Handle office administration duties, such as procurement, vendor management, office supplies, and general support for a small team.

Assist in tax filing and liaise with tax service providers to ensure compliance with Singapore and overseas tax regulations.

Support investment-related activities, including maintaining records for public equities and real estate transactions.

Coordinate trade executions with private and retail bankers and assist in monitoring investment performance.

Prepare reports and presentations on financial data, investments, and operational matters.

Provide support for ad-hoc projects and take on additional responsibilities as needed in a dynamic family office environment.

Requirements

Degree in Accounting, Finance, Business Administration, or a related field.

3-4 years of relevant experience in accounting, office administration, or investment operations.

Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) for financial reporting and analysis.

Highly adaptable, proactive, and able to multitask in a small team where job scope may evolve.

Strong organizational and problem-solving skills, with attention to detail.

Excellent communication skills and ability to liaise with external stakeholders (e.g., banks, tax providers, vendors).

Able to work long shift or work on weekends if required.