Finance/Accounts Executive (15-Month Contract)

Defence Collective Singapore Ltd; Singapore; On-site; SGD 35,000 - 60,000; Full time

Job summary

A finance organization is looking for a candidate to handle accounts receivables and payables in Singapore. Responsibilities include generating invoices, following up on payments, and assisting with financial reporting. The ideal candidate should have a diploma or degree in Accounting or Finance, proficiency in Excel, and relevant experience. This role requires strong attention to detail and good communication skills.

Qualifications

• Diploma or degree in Accounting, Finance, or a related field.
• Basic understanding of accounting principles.
• Proficient in Microsoft Excel.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and manage deadlines.
• Good spoken and written command of English.
• Preferably 1-2 years of experience in a similar field.

Responsibilities

• Generate manual invoices as per contracts and/or when necessary.
• Follow up with customers on outstanding payments.
• Record and process incoming payments, ensuring accurate maintenance of receipt records.
• Verify and reconcile customer transactions, receipts, and refunds.
• Process supplier invoices in accordance with 3-way matching procedures.
• Reconcile vendor statements and follow up on billing issues.
• Support month-end closing and financial reporting.
• Assist with audit preparation and compliance documentation.

Job description

JOB RESPONSIBILITIES:

Accounts Receivables

• Generate manual invoices as per contracts and/or when necessary.

• Generate invoices based on quotation and verified post-event documents.

• Follow up with customers on outstanding payments.

• Submission of manual invoices to customers and e-invoices, including monitoring and follow-up of any e-invoice rejections.

• Prepare and issue Statements of Account to customers on a regular basis.

• Record and process incoming payments, ensuring accurate maintenance of receipt records.

• Verify and reconcile customer transactions, receipts, and refunds.

• Liaise with internal departments and external customers to resolve billing and payment issues.

• Analyze transaction charges and costs from payment providers and ensure accurate posting.

• Support internal and external audit processes by providing necessary documentation and data.

Accounts Payables

• Process supplier invoices in accordance with 3-way matching procedures and approved budgets.

• Check and verify invoice interfacing; troubleshoot and resolve discrepancies.

• Reconcile vendor statements and follow up on billing issues or inconsistencies.

• Update and maintain Vendor Records, including verifying payment details.

• Review and process staff expense claims in compliance with company policies.

• Handle cash advance requests and verify related expenditure reports.

• Facilitate and track redemption of cash vouchers through designated centres.

• Support internal and external audit processes by providing necessary documentation and data.

General Finance

• Support cash count and cash handling processes.

• Assist with Fixed Assets Management, including periodic verification.

• Process cash voucher requests and subsequent issuance of cash vouchers.

• Support month-end closing and financial reporting.

• Ensure adherence to financial policies and internal controls.

• Assist with audit preparation and compliance documentation.

• Perform other ad-hoc administrative or finance-related duties as required.

JOB REQUIREMENTS:

• Diploma or degree in Accounting, Finance, or a related field.

• Basic understanding of accounting principles.

• Proficient in Microsoft Excel.

• Strong attention to detail and accuracy.

• Good communication and interpersonal skills.

• Ability to work independently and manage deadlines.

• Good spoken and written command of English.

• Preferably 1-2 years of experience in a similar field.