Facilities Operations Lead

DSV; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

DSV invites applications for an Office Operations Executive to oversee hard and soft services, reception, pantry, and office management activities at the Singapore site. You will handle PPM scheduling, vendor coordination, contracts, and daily office operations to ensure smooth facility management.

The role requires 1–2 years in facilities management or related fields, with strong MS Excel and PowerPoint skills and required safety certifications.

Qualifications

• Diploma or Degree in Facilities Management, Building Services / Engineering (Mechanical, Electrical), or Business Administration / Operations Management.
• Fire Safety / Fire Warden certification.
• Workplace Safety & Health (WSH) certification.
• 1–2 years of experience in facilities management / building operations and office administration or corporate services.
• Proficient in Microsoft Excel and PowerPoint.

Responsibilities

• Manage Facility PPM Calendar for Mechanical, Electrical and Plumbing Equipment/Infrastructure.
• Validate the PPM Calendar and ensure maintenance contracts are in place.
• Coordinate access and documentation for safety compliance (HSS&E).
• Maintain documentation of maintenance activities and communications with vendors.
• Coordinate base building/campus PPM, including Fire Safety requirements.
• Support Pantry & Office Supplies management and procurement processes.
• Maintain office operations documentation such as As Built Drawings and Operating Manuals.
• Manage contract milestones and related procurement support.
• Oversee PO creation and monthly expense tracking.

Education

Diploma or Degree in Facilities Management, Building Services / Engineering (Mechanical, Electrical), or Business Administration / Operations Management

Tools

Microsoft Excel

PowerPoint

Job description

DSV invites applications for an Office Operations Executive to oversee hard and soft services, reception, pantry, and office management activities at the Singapore site. You will handle PPM scheduling, vendor coordination, contracts, and daily office operations to ensure smooth facility management.

The role requires 1–2 years in facilities management or related fields, with strong MS Excel and PowerPoint skills and required safety certifications.