Office & Facilities Operations Lead

DSV - Global Transport and Logistics; Singapore; On-site; SGD 45,000 - 73,000; Full time

Job summary

DSV – Global transport and logistics is seeking an Office Operations Executive to oversee hard and soft services for our Singapore office. You will manage the facility's PPM calendar, fire safety coordination, vendor performance, and contract compliance while ensuring safety procedures and documentation are up to date.

Responsibilities include reception, mail management, pantry and office supplies, security access, repairs coordination, and strict cost monitoring.

Qualifications

• Diploma or Degree in Facilities Management, Building Services/Engineering, or Business Administration / Operations Management.
• Fire Safety / Fire Warden certification.
• Workplace Safety & Health (WSH) certification.

Responsibilities

• Manage Facility PPM Calendar for Mechanical, Electrical and Plumbing assets.
• Coordinate base building PPM and Fire Safety requirements.
• Manage cleaning operations, vendor performance and KPIs.
• Oversee pantry, office supplies, mail management and reception support.
• Supervise repairs, maintenance and vendor coordination.
• Maintain facility documentation and contract records.
• Track facility expenses and PO management.
• Provide visitor access control and security management.

Skills

Facilities management

Vendor management

Office administration

MEP coordination

Fire safety

WSH certification

MS Excel

PowerPoint

Procurement processes

Education

Diploma or Degree in Facilities Management

Business Administration / Operations Management

Tools

MS Excel

PowerPoint

Job description

DSV – Global transport and logistics is seeking an Office Operations Executive to oversee hard and soft services for our Singapore office. You will manage the facility's PPM calendar, fire safety coordination, vendor performance, and contract compliance while ensuring safety procedures and documentation are up to date.

Responsibilities include reception, mail management, pantry and office supplies, security access, repairs coordination, and strict cost monitoring.