Facilities Officer

Phillip Capital Inc.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Phillip Securities Pte Ltd seeks a proactive Facilities Officer to manage day-to-day workplace facilities and infrastructure. You will coordinate operations, coordinate vendors and contractors, and liaise with Building Management to maintain a safe and efficient workplace environment.

The role requires a diploma in a related field and at least 2 years of facilities or workplace management experience, with strong organisational and communication skills.

Qualifications

• Diploma in Facilities Management or related discipline.
• Minimum 2 years of relevant facilities/office management experience.
• Experience coordinating vendors, contractors, and service providers.
• Ability to independently manage facilities issues through resolution.
• Strong organisational, communication, and stakeholder management skills.
• Hands-on, service-oriented approach with problem-solving ability.

Responsibilities

• Coordinate daily facilities operations and maintenance across office premises.
• Monitor preventive and corrective maintenance works and action follow-ups.
• Conduct site inspections to identify defects and risks.
• Liaise with Building Management on services, access, and issues.
• Manage vendors/contractors to ensure quality and compliance.
• Obtain quotations, verify works, and assist with invoicing and admin.
• Maintain records of maintenance activities, assets and docs.
• Track outstanding facilities issues through to closure.
• Support workplace improvements, space planning and reinstatement works.
• Assist with safety, emergency preparedness, and business continuity.

Skills

Vendor coordination

Stakeholder management

Microsoft Office

Organisational skills

Communication

Problem solving

Planning & organisation

Workplace safety

Education

Diploma in Facilities Management

Diploma in Building Management

Diploma in Engineering

Diploma in Property Management

Tools

Microsoft Office

Job description

We are seeking a proactive and hands-on Facilities Officer to support the day-to-day management of the organisation’s workplace facilities and infrastructure. This role is responsible for coordinating facilities operations, maintenance activities, vendor and contractor management, and liaison with Building Management to ensure a safe, efficient, and well-maintained workplace environment. The successful candidate will be a self-motivated individual who takes ownership of facilities matters, work collaboratively with stakeholders, and ensures issues are followed through to timely resolution.

Key Responsibilities:

• Coordinate daily facilities operations and maintenance activities across office premises.
• Monitor preventive and corrective maintenance works and ensure timely completion of follow-up actions.
• Conduct regular site inspections to identify defects, maintenance concerns, and operational risks.
• Liaise with Building Management on building services, access arrangements, maintenance matters, and facilities-related issues.
• Manage and coordinate vendors, contractors, and service providers to ensure quality service delivery and compliance with agreed requirements.
• Obtain quotations, verify completed works, and support invoice processing and related administrative requirements.
• Maintain accurate records of maintenance activities, service reports, assets, and facilities documentation.
• Track, monitor, and follow up on outstanding facilities issues through to closure.
• Support workplace improvement initiatives, office projects, space planning activities, and reinstatement works.
• Assist with workplace safety, emergency preparedness, business continuity activities, procurement matters, and other Workplace Management initiatives.
• Perform other duties as assigned by the Head, Workplace Management.

Requirements:

• Diploma in Facilities Management, Building Management, Engineering, Property Management, or a related discipline.
• Minimum 2 years of relevant experience in facilities management, building management, property management, workplace management, or a similar environment.
• Experience in coordinating vendors, contractors, maintenance works, and facilities service providers.
• Ability to independently manage facilities issues and drive matters through to resolution.
• Strong organisational, communication, and stakeholder management skills.
• Good problem-solving ability with a hands-on and service-oriented approach.
• Ability to manage multiple priorities and respond effectively to operational requirements.
• Proficient in Microsoft Office applications.
• Experience in a corporate office, financial services, or regulated environment will be an advantage.
• Facilities Operations & Maintenance
• Problem Solving & Troubleshooting
• Stakeholder Management
• Planning & Organisation
• Accountability & Ownership

What We Are Looking For:

We are looking for an individual who goes beyond simply responding to facilities requests and is willing to take ownership of issues from identification through to resolution. The ideal candidate is proactive, dependable, and comfortable working with Building Management, contractors, service providers, and internal stakeholders to deliver an efficient, safe, and positive workplace experience.

Brought to you by Phillip Securities Pte Ltd (A member of PhillipCapital)