Facilities Manager

Super Bean International Pte Ltd; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Super Bean International Pte Ltd is seeking an experienced Facilities Manager to oversee the building, central kitchen and facilities' daily operations, safety and efficiency. You will manage tenants, contractors and energy-saving initiatives, develop preventive maintenance programmes and ensure compliance with local regulations while engaging stakeholders across the organization.

The ideal candidate will bring strong technical knowledge, problem-solving skills, and the ability to balance

Qualifications

• Diploma or Degree in Facilities Management or related discipline.
• At least 5 years of relevant facilities, building or property-management experience.
• Experience managing commercial, industrial, retail or mixed-use premises is preferred.
• Proven experience in tenant management and handling tenant-related concerns.
• Practical experience implementing energy-saving or sustainability initiatives is highly preferred.

Responsibilities

• Oversee daily operation and maintenance of the building, facilities and common areas.
• Ensure all mechanical, electrical, plumbing, air-conditioning, fire-protection and building systems remain operational and well maintained.
• Develop and implement preventive and corrective maintenance programmes.
• Conduct regular inspections to identify defects, safety risks and maintenance requirements.
• Respond promptly to breakdowns, emergencies and operational issues.
• Coordinate renovation, upgrading, repair and improvement projects.
• Maintain accurate records of inspections, servicing, repairs, warranties and statutory certificates.
• Monitor energy consumption and pursue efficiency improvements.
• Promote environmentally responsible practices among tenants, employees and contractors.
• Support green-building certifications and sustainability programmes where applicable.

Skills

Facilities management

Tenant management

Energy management

Contractor management

Budgeting

Project coordination

Communication

Stakeholder management

Safety compliance

Education

Diploma or Degree in FM

Tools

Building management systems

Energy-monitoring systems

Job description

We are seeking an experienced and hands-on Facilities Manager to oversee the maintenance, safety, efficiency and daily operations of our building, central kitchen and facilities.

The successful candidate will manage tenants, contractors, maintenance programmes and energy-saving initiatives. This role requires strong technical knowledge, problem-solving skills and the ability to maintain positive relationships with tenants and internal stakeholders.

Key Responsibilities

Facilities Management

• Oversee the daily operation and maintenance of the building, facilities and common areas.
• Ensure all mechanical, electrical, plumbing, air-conditioning, fire-protection and building systems remain operational and well maintained.
• Develop and implement preventive and corrective maintenance programmes.
• Conduct regular inspections to identify defects, safety risks and maintenance requirements.
• Respond promptly to breakdowns, emergencies and operational issues.
• Coordinate renovation, upgrading, repair and improvement projects.
• Maintain accurate records of inspections, servicing, repairs, warranties and statutory certificates.

Energy Management and Sustainability

• Monitor electricity, water and utility consumption across the premises.
• Analyse consumption patterns and identify opportunities to reduce energy usage and operating costs.
• Develop and implement energy-saving initiatives, such as lighting upgrades, air-conditioning optimisation and equipment efficiency improvements.
• Track energy-saving results and prepare regular utility and sustainability reports.
• Evaluate energy-efficient equipment and technologies based on cost, performance and return on investment.
• Promote environmentally responsible practices among tenants, employees and contractors.
• Support green-building certifications and sustainability programmes where applicable.

Tenant Management

• Serve as the main point of contact for tenants regarding facilities, maintenance and building-related matters.
• Build and maintain positive working relationships with tenants.
• Attend to tenant feedback, complaints and service requests promptly and professionally.
• Coordinate tenant move-ins, move-outs, renovation works and reinstatement requirements.
• Review tenants’ renovation plans and ensure compliance with building guidelines and statutory requirements.
• Conduct joint inspections with tenants and follow up on outstanding defects or corrective actions.
• Communicate building notices, maintenance schedules, shutdowns and emergency procedures clearly.
• Monitor tenants’ compliance with tenancy conditions and building rules.
• Assist management with tenancy administration, documentation and coordination where required.

Contractor and Vendor Management

• Source, evaluate and manage contractors and service providers.
• Obtain and evaluate quotations for maintenance works and facility projects.
• Monitor contractors’ work quality, safety practices, response time and service standards.
• Ensure contractors complete work according to the agreed scope, schedule and budget.
• Review service agreements and recommend contract renewals or replacements.
• Verify completed works and supporting documents before approving invoices.

Safety, Security and Compliance

• Ensure the premises comply with applicable building, fire-safety, workplace-safety and environmental requirements.
• Coordinate statutory inspections, licence renewals and regulatory submissions.
• Maintain emergency-response, evacuation and business-continuity procedures.
• Conduct risk assessments and support safety drills and emergency exercises.
• Investigate facility-related incidents and implement corrective and preventive actions.
• Work closely with security personnel to maintain a safe and secure environment.

Budgeting and Reporting

• Prepare and manage the annual facilities operating and capital-expenditure budgets.
• Monitor maintenance, utility and project expenses against approved budgets.
• Identify cost-saving opportunities without compromising safety or service quality.
• Prepare regular reports on maintenance performance, tenant matters, energy consumption, incidents and project progress.
• Provide recommendations to management on facility upgrades and long-term asset planning.

Job Requirements

• Diploma or Degree in Facilities Management, Building Services, Engineering, Property Management or a related discipline.
• At least 5 years of relevant facilities, building or property-management experience.
• Experience managing commercial, industrial, retail or mixed-use premises is preferred.
• Proven experience in tenant management and handling tenant-related concerns.
• Practical experience implementing energy-saving or sustainability initiatives is highly preferred.
• Good understanding of mechanical, electrical, air-conditioning, plumbing and fire-protection systems.
• Familiarity with Singapore’s building, fire-safety and workplace-safety requirements.
• Strong contractor-management, budgeting and project-coordination skills.
• Good communication, negotiation and stakeholder-management abilities.
• Resourceful, hands-on and able to respond effectively to emergencies.
• Able to work independently and manage multiple priorities.
• Willing to respond to urgent facility matters outside normal working hours when required.

Additional Advantages

• Certified Singapore Certified Energy Manager (SCEM).
• Certified Fire Safety Manager.
• Experience with BCA Green Mark projects or other green-building certifications.
• Experience using building management systems or energy-monitoring systems.
• Experience managing tenancy fit-out and reinstatement projects.