Facilities & Office Reception Specialist

CTBC BANK CO., LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

CTBC BANK CO., LTD. is seeking a Facilities & Administration Assistant in Singapore to support the Head of HRGA with day-to-day office facilities and administrative tasks.

The role covers facilities management, office administration, and reception duties to ensure smooth operation of the Singapore office. You will coordinate with landlords and vendors, manage assets and meeting room bookings, handle security access, and support staff welfare activities.

Qualifications

• Experience in facilities management and office administration.
• Ability to liaise with suppliers/vendors and manage contracts.
• Experience handling reception duties and staff welfare activities.
• Mandarin language proficiency for stakeholder liaison.

Responsibilities

• Manage daily facilities operations and liaise with landlords and vendors.
• Coordinate contract renewals, quotations, and issue resolution.
• Oversee security access, CCTV reviews, and safety equipment checks.
• Track OPEX, CAPEX and welfare budgets to prevent overspend.
• Admin tasks: assets, meeting room bookings, contract storage, and insurance reviews.
• Reception duties: mail handling, visitor reception, and staff onboarding support.
• Support staff welfare events and co-ordinate year-end company events.
• Assist Head of HRGA with ad-hoc tasks.

Skills

Organization skills

Communication skills

Team player

Mandarin liaison

Job description

CTBC BANK CO., LTD. is seeking a Facilities & Administration Assistant in Singapore to support the Head of HRGA with day-to-day office facilities and administrative tasks.

The role covers facilities management, office administration, and reception duties to ensure smooth operation of the Singapore office. You will coordinate with landlords and vendors, manage assets and meeting room bookings, handle security access, and support staff welfare activities.