Facilities & Office Operations Lead

Cityneon; Singapore; On-site; SGD 52,000 - 78,000; Full time

Job summary

NEON is seeking a Facilities Specialist to oversee daily operations, maintenance, and safety of our Singapore offices. You will ensure a safe, functional, and well-maintained workplace that supports employee productivity and events.

Responsibilities include coordinating repairs, managing vendors, conducting inspections, and controlling budgets. The ideal candidate has 5 years in facilities or property management and strong knowledge of safety practices.

Qualifications

• Diploma or Degree in Facilities Management, Building Management, Business Administration, or a related discipline.
• About 5 years of experience in facilities, workplace, office, or property management.
• Experience managing vendors, contractors, and building management.
• Good knowledge of workplace safety and facilities management practices.
• Able to manage multiple priorities and work independently.

Responsibilities

• Manage day-to-day operations and maintenance of office facilities.
• Coordinate office repairs, maintenance works, renovations, and improvements.
• Conduct regular inspections of office premises, equipment, and common areas.
• Ensure facilities, furniture, fixtures, and equipment are properly maintained.
• Liaise with landlords, building management, contractors, and service providers.
• Manage facilities-related vendors and monitor service quality and performance.
• Obtain quotations and coordinate procurement for facilities-related services and supplies.
• Ensure vendors comply with company requirements and applicable safety standards.
• Support workplace health, safety, and security requirements.
• Coordinate fire safety inspections, emergency preparedness, and evacuation drills.
• Ensure required licences, permits, inspections, and certifications are maintained.
• Identify potential workplace risks and recommend appropriate corrective actions.
• Support meeting room and common-area management.
• Respond promptly to facilities-related requests and employee concerns.
• Support employee events, meetings, town halls, and other workplace activities where required.
• Assist with the preparation and monitoring of the facilities and office administration budget.
• Track facilities-related expenses and ensure costs remain within approved budgets.
• Maintain accurate records of contracts, invoices, maintenance schedules, and asset information.
• Identify opportunities to improve operational efficiency and reduce facilities costs.

Skills

Vendor & contractor management

Prioritization & multitasking

Independent work

Workplace safety knowledge

Education

Diploma or Degree in Facilities Management / Building Management / Business Administration

Job description

NEON is seeking a Facilities Specialist to oversee daily operations, maintenance, and safety of our Singapore offices. You will ensure a safe, functional, and well-maintained workplace that supports employee productivity and events.

Responsibilities include coordinating repairs, managing vendors, conducting inspections, and controlling budgets. The ideal candidate has 5 years in facilities or property management and strong knowledge of safety practices.