Hybrid Facilities & Office Operations Lead

sonova singapore pte. ltd.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Sonova Singapore Pte. Ltd. is seeking an Office and Facilities Manager to ensure the safe and efficient operation of our workplace.

The role manages daily office administration, facility maintenance, workplace safety support, vendors, supplies, and employee facility requests. The position also supports workplace improvement and office setup projects by coordinating with internal stakeholders, building management, contractors and service providers, while maintaining records and supporting audits

Qualifications

• Diploma or equivalent in Facilities Management or related discipline.
• 2–4 years in office administration or facilities coordination.
• Experience with office relocation or workplace setup projects preferred.
• Experience coordinating contractors, vendors, and purchases.
• Experience workplace safety/compliance is a plus.
• Experience in a multinational or regulated environment advantageous.

Responsibilities

• Support office setup, space planning and workplace improvement.
• Coordinate project schedules, contractors, deliveries, and site access.
• Monitor progress, costs, defects, and outstanding actions; escalate as needed.
• Coordinate facility maintenance and routine inspections.
• Support workplace safety procedures and emergency exercises.
• Maintain records for facilities, safety and compliance.
• Assist with budget monitoring and cost efficiency opportunities.
• Support onboarding, meetings and office events.

Skills

Project coordination

Planning

Administrative skills

Record-keeping

English comms

Education

Diploma in Facilities Management or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Sonova Singapore Pte. Ltd. is seeking an Office and Facilities Manager to ensure the safe and efficient operation of our workplace.

The role manages daily office administration, facility maintenance, workplace safety support, vendors, supplies, and employee facility requests. The position also supports workplace improvement and office setup projects by coordinating with internal stakeholders, building management, contractors and service providers, while maintaining records and supporting audits