Facilities & Admin Lead: Safe, Efficient Operations

QUANTUM LEAP CAREER CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

QUANTUM LEAP CAREER CONSULTANCY PTE. LTD. in Singapore seeks a dedicated Facilities and Admin Executive to oversee daily building operations, procurement, and office coordination.

You will drive maintenance activities, manage the facilities helpdesk, and ensure a safe, compliant workplace. Ideal candidates bring at least 3 years in facilities or admin roles, strong MS Office and NetSuite skills, and a practical understanding of building services.

Qualifications

• Minimum GCE O-Level with relevant experience, or a NITEC/Higher NITEC/Diploma in Facilities Management, Business Administration, Building Services, Safety or related discipline.
• At least 3 years of facilities or operational administration experience (vendor management, purchasing, building-maintenance coordination, inventory control).
• Proficient in Microsoft Office and ERP NetSuite; basic understanding of building services like HVAC, electrical, and safety systems.

Responsibilities

• Facilities & Operations Management: conduct inspections, track defects to closure, manage preventive maintenance, and run the facilities helpdesk.
• Vendor & Cost Control: source quotations, issue purchase orders, verify invoices, monitor spend vs budget, evaluate vendor performance.
• Safety & PPE Administration: manage engineers' PPE, safety shoes, uniforms, life vests, and expiry dates.
• Compliance & Audit Support: assist WSH, ISO 9001, ISO 45001 activities; coordinate committee meetings and audit evidence.
• Office Administration & Reporting: order supplies, manage signage/equipment, and prepare monthly facilities performance reports.

Skills

Proactive

Detail-oriented

Vendor coordination

Education

GCE O-Level or Diploma in Facilities Management/ related

Tools

Microsoft Office Suite

NetSuite ERP

Job description

QUANTUM LEAP CAREER CONSULTANCY PTE. LTD. in Singapore seeks a dedicated Facilities and Admin Executive to oversee daily building operations, procurement, and office coordination.

You will drive maintenance activities, manage the facilities helpdesk, and ensure a safe, compliant workplace. Ideal candidates bring at least 3 years in facilities or admin roles, strong MS Office and NetSuite skills, and a practical understanding of building services.