Facilities & Office Operations Coordinator

Recruit Express Pte Ltd; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an experienced facilities/ office administrator to manage the front desk and coordinate meeting room arrangements in Singapore. You will handle maintenance, liaise with building management and vendors, and oversee procurement of office assets and pantry supplies.

The role also covers office security duties, participation in meetings, mail room operations, SOP updates, and involvement in Business Continuity planning.

Qualifications

• Diploma in any discipline
• 3–5 years of relevant experience
• Good communication and proactive attitude
• Willing to work outside office hours / weekends on ad-hoc basis

Responsibilities

• Manage front desk and reception area including coordinating meeting room arrangements
• General maintenance and upkeep of the office premises, facilities, furniture
• Liaison with building management and vendors on all office maintenance and repair work
• Sourcing and procurement of all office fixed assets, pantry supplies etc.
• In charge of office security such as issuance of access cards, key registration and safety processes
• Attending meetings/briefings organized by building management
• Managing mail room services such as retrieval, collection and distribution of documents/incoming correspondences
• Update company SOP and involve in Business Continuity Plan

Skills

Communication

Proactive

Multi-tasking

Vendor liaison

Education

Diploma

Job description

Recruit Express Pte Ltd is seeking an experienced facilities/ office administrator to manage the front desk and coordinate meeting room arrangements in Singapore. You will handle maintenance, liaise with building management and vendors, and oversee procurement of office assets and pantry supplies.

The role also covers office security duties, participation in meetings, mail room operations, SOP updates, and involvement in Business Continuity planning.