Facilities & Office Operations Coordinator

Knight Frank Property & Facilities Management Pte. Ltd.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

Knight Frank Property & Facilities Management Pte. Ltd.

is seeking an Office Administrator to manage day-to-day administrative and facilities support, ensuring a professional and well-maintained workplace through coordination with service providers and internal teams. The ideal candidate has 2+ years in office administration or facilities coordination, strong organizational skills, and excellent communication to liaise with vendors and colleagues.

Qualifications

• At least 2 years of experience in office administration or facilities coordination.
• Strong organizational and multitasking abilities with keen attention to detail.
• Good communication and interpersonal skills to liaise effectively with vendors and internal teams.
• Able to work independently with minimal supervision and take initiative in resolving issues.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment.
• Manage front desk duties including guest reception, call handling, and mail/courier dispatch and receipt.
• Maintain and replenish office and pantry supplies, ensuring inventory levels are well-monitored and stocked.
• Administer space and locker allocation to support effective workplace utilization.
• Coordinate and supervise service providers for facilities-related matters, including general maintenance, landscaping, and housekeeping.
• Provide general administrative support across departments and handle ad-hoc tasks as assigned to ensure seamless office operations.

Skills

Office administration

Facilities coordination

Vendor liaison

Multitasking

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Knight Frank Property & Facilities Management Pte. Ltd.

is seeking an Office Administrator to manage day-to-day administrative and facilities support, ensuring a professional and well-maintained workplace through coordination with service providers and internal teams. The ideal candidate has 2+ years in office administration or facilities coordination, strong organizational skills, and excellent communication to liaise with vendors and colleagues.