Administrative Assistant

Knight Frank Property & Facility Management Pte Ltd; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Knight Frank Property & Facilities Management is seeking an Administrative Assistant to support business operations, reporting, and strategic initiatives. You will work with senior stakeholders to ensure timely, well-prepared materials and coordinated deliverables.

The role emphasizes project tracking, proposal preparation, and data analysis in a fast-paced real estate environment. The ideal candidate has 2+ years in admin or project coordination, strong PowerPoint/Excel skills, and a Diploma in

Qualifications

• Minimum 2 years in administrative, business support, or project coordination roles.
• Experience coordinating projects across multiple stakeholders.
• Proficiency in PowerPoint and Excel for management reporting.
• Excellent organizational, analytical, and communication skills.
• Diploma in Business Administration, Real Estate, Finance, or related field.

Responsibilities

• Support management in coordinating and tracking business initiatives, projects, and operational priorities.
• Prepare high-quality PowerPoint presentations, reports, and proposal materials for management reviews, client meetings, and tender submissions.
• Consolidate and analyse operational data to support reporting and decision-making.
• Monitor project timelines, track action items, and follow up with stakeholders to ensure timely execution.
• Assist in preparing business proposals, summaries, and presentation decks.
• Coordinate meetings, prepare materials, record minutes, and track follow-up actions.
• Liaise with internal departments and external stakeholders to gather information and align deliverables.
• Maintain organised documentation, trackers, and reporting records.
• Provide administrative and operational support to management, including ad-hoc business projects.

Skills

PowerPoint

Excel

Presentation skills

Communication

Education

Business Administration Diploma

Real Estate Diploma

Finance Diploma

Tools

Microsoft Office

Job description

Job Description

Who Are We

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About The Role

As an Administrative Assistant at Knight Frank Property & Facilities Management, you will play a key role in supporting business operations, management reporting, and strategic initiatives across the organisation. Beyond administrative coordination, this role focuses on project tracking, preparation of management presentations and proposals, and supporting leadership in driving operational initiatives.

You will work closely with senior stakeholders to ensure initiatives are well-coordinated, business materials are professionally prepared, and key deliverables are executed efficiently.

What You Will Be Doing

• Support management in coordinating and tracking business initiatives, projects, and operational priorities
• Prepare high-quality PowerPoint presentations, reports, and proposal materials for management reviews, client meetings, and tender submissions
• Consolidate and analyse operational data to support reporting and decision-making
• Monitor project timelines, track action items, and follow up with stakeholders to ensure timely execution
• Assist in preparing business proposals, summaries, and presentation decks.
• Coordinate meetings, prepare materials, record minutes, and track follow-up actions
• Liaise with internal departments and external stakeholders to gather information and align deliverables
• Maintain organised documentation, trackers, and reporting records
• Provide administrative and operational support to management, including ad-hoc business projects

We’re Looking For Someone Who’s

• At least 2 years of experience in administrative, business support, project coordination, or business analyst–type roles
• Experienced in coordinating projects or tracking business initiatives across multiple stakeholders.
• Highly proficient in Microsoft Office, especially PowerPoint and Excel, with strong presentation preparation skills
• Strong organisational, analytical, and multitasking abilities with keen attention to detail
• Effective communicator who is professional, proactive, and comfortable working in a fast-paced real estate or professional services environment
• Diploma in Business Administration, Real Estate, Finance, or a related discipline

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!