Administrative & Projects Coordinator - Real Estate

Knight Frank Property & Facility Management Pte Ltd; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Knight Frank Property & Facilities Management is seeking an Administrative Assistant to support business operations, reporting, and strategic initiatives. You will work with senior stakeholders to ensure timely, well-prepared materials and coordinated deliverables.

The role emphasizes project tracking, proposal preparation, and data analysis in a fast-paced real estate environment. The ideal candidate has 2+ years in admin or project coordination, strong PowerPoint/Excel skills, and a Diploma in

Qualifications

• Minimum 2 years in administrative, business support, or project coordination roles.
• Experience coordinating projects across multiple stakeholders.
• Proficiency in PowerPoint and Excel for management reporting.
• Excellent organizational, analytical, and communication skills.
• Diploma in Business Administration, Real Estate, Finance, or related field.

Responsibilities

• Support management in coordinating and tracking business initiatives, projects, and operational priorities.
• Prepare high-quality PowerPoint presentations, reports, and proposal materials for management reviews, client meetings, and tender submissions.
• Consolidate and analyse operational data to support reporting and decision-making.
• Monitor project timelines, track action items, and follow up with stakeholders to ensure timely execution.
• Assist in preparing business proposals, summaries, and presentation decks.
• Coordinate meetings, prepare materials, record minutes, and track follow-up actions.
• Liaise with internal departments and external stakeholders to gather information and align deliverables.
• Maintain organised documentation, trackers, and reporting records.
• Provide administrative and operational support to management, including ad-hoc business projects.

Skills

PowerPoint

Excel

Presentation skills

Communication

Education

Business Administration Diploma

Real Estate Diploma

Finance Diploma

Tools

Microsoft Office

Job description

Knight Frank Property & Facilities Management is seeking an Administrative Assistant to support business operations, reporting, and strategic initiatives. You will work with senior stakeholders to ensure timely, well-prepared materials and coordinated deliverables.

The role emphasizes project tracking, proposal preparation, and data analysis in a fast-paced real estate environment. The ideal candidate has 2+ years in admin or project coordination, strong PowerPoint/Excel skills, and a Diploma in