Efficient Office & Admin Coordinator

MCKIN TALENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

MCKIN TALENT SOLUTIONS PTE. LTD. is seeking a proactive Office Administrator to keep daily operations running smoothly and support HR and other departments. You will handle communications, scheduling, and document preparation with attention to detail.

You will oversee facilities, manage calendars, coordinate events, and serve as the welcoming first point of contact for visitors, contributing to a professional and efficient workplace environment.

Qualifications

• Minimum Diploma or higher is required.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication and interpersonal abilities.
• Ability to handle multiple tasks with attention to detail.

Responsibilities

• Keep daily office operations running smoothly, including phone handling and meeting scheduling.
• Oversee facilities and equipment for a productive workplace.
• Process incoming and outgoing correspondence, emails, mail, and deliveries.
• Coordinate meetings, workshops, and internal events end-to-end.
• Prepare documents, reports, and presentations for management and teams.
• Manage office calendars and appointments to prevent overlaps.
• Be the first point of contact for visitors and office inquiries.
• Provide administrative support to HR and other departments, including filing, data entry, and onboarding coordination.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Education

Diploma or above

Tools

Microsoft Office

Job description

MCKIN TALENT SOLUTIONS PTE. LTD. is seeking a proactive Office Administrator to keep daily operations running smoothly and support HR and other departments. You will handle communications, scheduling, and document preparation with attention to detail.

You will oversee facilities, manage calendars, coordinate events, and serve as the welcoming first point of contact for visitors, contributing to a professional and efficient workplace environment.