Office Administrator

Knight Frank Property & Facilities Management Pte. Ltd.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

Knight Frank Property & Facilities Management Pte. Ltd.

is seeking an Office Administrator to manage day-to-day administrative and facilities support, ensuring a professional and well-maintained workplace through coordination with service providers and internal teams. The ideal candidate has 2+ years in office administration or facilities coordination, strong organizational skills, and excellent communication to liaise with vendors and colleagues.

Qualifications

• At least 2 years of experience in office administration or facilities coordination.
• Strong organizational and multitasking abilities with keen attention to detail.
• Good communication and interpersonal skills to liaise effectively with vendors and internal teams.
• Able to work independently with minimal supervision and take initiative in resolving issues.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment.
• Manage front desk duties including guest reception, call handling, and mail/courier dispatch and receipt.
• Maintain and replenish office and pantry supplies, ensuring inventory levels are well-monitored and stocked.
• Administer space and locker allocation to support effective workplace utilization.
• Coordinate and supervise service providers for facilities-related matters, including general maintenance, landscaping, and housekeeping.
• Provide general administrative support across departments and handle ad-hoc tasks as assigned to ensure seamless office operations.

Skills

Office administration

Facilities coordination

Vendor liaison

Multitasking

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the Role

We are looking for a proactive and well-organized Office Administrator to manage the day-to-day administrative and facilities support functions of our office. This role plays a critical part in ensuring a professional, efficient, and well-maintained workplace environment through effective coordination with service providers and internal teams.

What you will be doing:

• Oversee daily office operations, ensuring a clean, organized, and efficient work environment.

• Manage front desk duties including guest reception, call handling, and mail/courier dispatch and receipt.

• Maintain and replenish office and pantry supplies, ensuring inventory levels are well-monitored and stocked.

• Administer space and locker allocation to support effective workplace utilization.

• Coordinate and supervise service providers for facilities-related matters, including general maintenance, landscaping, and housekeeping.

• Provide general administrative support across departments and handle ad-hoc tasks as assigned to ensure seamless office operations.

What we’re looking for someone who’s:

• At least 2 years of experience in office administration or facilities coordination.

• Strong organizational and multitasking abilities with keen attention to detail.

• Good communication and interpersonal skills to liaise effectively with vendors and internal teams.

• Able to work independently with minimal supervision and take initiative in resolving issues.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Why Knight Frank?

• Lots of opportunities for growth and career development.

• A supportive, collaborative team that values what you bring to the table.

• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!