Facilities Management Senior Manager

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking a senior facilities leader to drive assets lifecycle management, ensure safety and compliance across multiple venues, and manage vendor relationships with external service providers for events and facilities operations.

The role emphasizes strategic planning, preventive maintenance programs, and budget stewardship to optimize performance, safety, and cost efficiency within a high-demand environment.

Qualifications

• Bachelor degree in Facilities Management, engineering or related field.
• At Least 10 years of relevant work experience.
• Proven experience in managing multi-venue/facilities, preferably within events management industry.
• Ability to work independently and autonomously to define and implement solutions.
• Strong communication and interpersonal skills with the ability to influence and negotiate to achieve desired outcomes and build positive relationships.
• Knowledge of building systems and infrastructure management eg. building management systems (BMS), HVAC, electrical, plumbing, and structural components.
• Familiarity with sustainability practices and environmental regulations.

Responsibilities

• Lead the tracking, planning, maintenance, and management of venue assets to ensure their optimal condition, performance, safety, and longevity.
• Develop and implement the Assets and Facilities Management Strategy and SOPs, and ensure alignment with Company's system architecture.
• Lead lifecycle planning of venue assets, including regular assessments, upgrades, acquisitions and replacements to maximize safety and operational efficiency.
• Oversee day-to-day operations and maintenance of multiple properties, ensuring systems such as HVAC, plumbing, and electrical function.
• Develop and implement preventive maintenance programs to reduce downtime and extend asset lifespan.
• Analyze performance for areas of improvements.
• Ensure compliance with health, safety, and environmental regulations across all facilities.
• Conduct regular safety audits and risk assessments, developing mitigation strategies to address vulnerabilities.
• Maintain documentation and records related to safety inspections, incident reports and compliance activities.
• Manage vendor contracts, negotiate service agreements and monitor performance to uphold quality standards.
• Assess and select vendors for maintenance, repairs, and other outsourced services, ensuring alignment with NS Square needs.
• Foster strong relationships with vendors and service providers to ensure timely and effective service delivery.
• Develop and oversee the facilities budget to ensure efficient allocation of resources and cost control.
• Develop and manage the annual facilities budget (eg. Total Cost of Ownership, including costs for maintenance, repairs, and capital improvements).
• Monitor expenditures and ensure adherence to budget constraints.
• Identify cost-saving opportunities and drive initiatives to improve energy efficiency and sustainability.

Education

Bachelor degree in Facilities Management, engineering or related field

Job description

Job Description & Requirements

Responsibility

Assets and Facilities Lifecycle Management

Lead the tracking, planning, maintenance, and management of venue assets to ensure their optimal condition, performance, safety, and longevity.

• Develop and implement the Assets and Facilities Management Strategy and Standard Operating Procedures (SOPs), and ensure its alignment with Company's system architecture.

• Lead lifecycle planning of venue assets, including regular assessments, upgrades, acquisitions and replacements to maximize safety and operational efficiency
• Oversee day-today operations and maintenance of multiple properties, ensuring systems such as HVAC, plumbing, and electrical function
• Develop and implement preventive maintenance programs to reduce downtime and extend asset lifespan
• Analyze performance for areas of improvements

Compliance & Safety

Ensuring all facilities operate in accordance with health safety, and environmental standards to protect staff, visitors and assets

• Ensure compliance with all relevant health, safety, and environmental regulations across all facilities
• Conduct regular safety audits and risk assessments, developing mitigation strategies to address vulnerabilities
• Maintain documentation and records related to safety inspections, incident reports and compliance activities

Vendor and Contract Management

Manage external service providers eg. events and facilities management service to ensure quality, cost-effectiveness, and adherence to organizational standards

• Manage vendor contracts, negotiate service agreements and monitor performance to uphold quality standards
• Assess and select vendors for maintenance, repairs, and other outsourced services, ensuring alignment with NS Square needs
• Foster strong relationships with vendors and service providers to ensure timely and effective service delivery

Financial Management and Budget Management

Develop and oversee the facilities budget to ensure efficient allocation of resources and cost control

• Develop and manage the annual facilities budget(eg. Total Cost of Ownership(TCO), including costs for maintenance, repairs, and capital improvements.
• Monitor expenditures and ensure adherence to budget constraints
• Identify cost-saving opportunities and drive initiatives to improve energy efficiency and sustainability

Minimum Requirements

• Bachelor degree in Facilities Management, engineering or related field
• At Least 10 years of relevant work experience
• Proven experience in managing multi-venue/facilities, preferably within events management industry
• Ability to work independently and autonomously to define and implement solutions
• Strong communication and interpersonal skills with the ability to influence and negotiate to achieve desired outcomes and build positive relationships
• Knowledge of building systems and infrastructure management eg. building management systems (BMS), HVAC, electrical, plumbing, and structural components
• Familiarity with sustainability practices and environmental regulations

Additional Skills

• Sustainability Certifications and Green Building Standards - Knowledge of additional certifications such as WELL Building Standard, LEED, or Green Mark, and experience in integrating these standard into facilities management practices.
• Digital and Smart Building Technologies - Familiarity with smart building systems, IoT-enabled sensors, and automation technologies to enhance operational efficiency and predictive maintenance capabilities.