Facilities Department Administrative Executive

Fuku; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Beauty One International Pte Ltd is seeking a Facilities Administrator to provide administrative support to the Facilities Department, including scheduling meetings, managing calendars, and preparing reports. You will coordinate and oversee maintenance and repairs to keep facilities in optimal condition and assist in developing facilities policies.

The ideal candidate holds a Diploma in Business Administration or Facilities Management with at least 1 year in admin roles, strong organizational

Qualifications

• Diploma in Business Administration, Facilities Management, or a related field.
• Minimum of 1 year of experience in administrative roles.
• Knowledge of health and safety regulations related to facilities management.

Responsibilities

• Provide administrative support to the Facilities Department, including scheduling meetings, managing calendars, and preparing reports.
• Coordinate and oversee maintenance and repair activities to ensure facilities are in optimal condition.
• Assist in the development and implementation of facilities management policies and procedures.
• Manage vendor relationships and contracts related to facilities services.
• Monitor and track facilities expenses, ensuring budget compliance.
• Organize and maintain facilities documentation and records.
• Support the planning and execution of facilities-related projects and initiatives.
• Respond to facilities-related inquiries and issues promptly and efficiently.

Skills

Administrative experience

Facilities management familiarity

Strong communication

Teamwork

Education

Diploma in Business Administration

Diploma in Facilities Management

Job description

About the company:
Beauty One International Pte Ltd is a leading company in the beauty and wellness industry, renowned for its innovative products and exceptional customer service. With a strong presence in the market, Beauty One International is committed to enhancing the beauty experience for its clients through cutting-edge solutions and a dedicated team of professionals. The company values creativity, excellence, and a collaborative work environment.

Job responsibilities:

• Provide administrative support to the Facilities Department, including scheduling meetings, managing calendars, and preparing reports.
• Coordinate and oversee maintenance and repair activities to ensure facilities are in optimal condition.
• Assist in the development and implementation of facilities management policies and procedures.
• Manage vendor relationships and contracts related to facilities services.
• Monitor and track facilities expenses, ensuring budget compliance.
• Organize and maintain facilities documentation and records.
• Support the planning and execution of facilities-related projects and initiatives.
• Respond to facilities-related inquiries and issues promptly and efficiently.

Job requirements:

• Diploma in Business Administration, Facilities Management, or a related field.
• Minimum of 1 year of experience in administrative roles.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• AI Competent
• Ability to work independently and as part of a team.
• Problem-solving skills and the ability to handle emergencies effectively.
• Knowledge of health and safety regulations related to facilities management.