Facilities Admin Officer (Aviation, Changi)

Singapore Aero Support Services Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Singapore Aero Support Services Pte Ltd is seeking a proactive Facilities Administrator to support the Facilities Management team in daily operations. You will coordinate maintenance requests, manage documentation, liaise with vendors, and assist with planning and space management while ensuring service quality and safety standards.

This role requires meticulous organisation and the ability to multitask in a fast-paced environment, with opportunities to contribute to emergency planning and

Qualifications

• Diploma in Mechanical or Electrical Engineering or Integrated Facility Management.
• 1–3 years of experience in facilities, office administration, or building management.
• Experience liaising with vendors and contractors is an advantage.

Responsibilities

• Provide day-to-day administrative support to the Facilities Management team.
• Coordinate and schedule preventive and reactive maintenance requests with internal teams and external contractors.
• Maintain accurate records of facilities contracts, service agreements, warranties, and asset registers.
• Process purchase orders, invoices, and budget tracking related to facilities operations.
• Liaise with vendors, suppliers, and service providers to ensure timely and quality service delivery.
• Manage access control, keys/passes, and visitor/security procedures.
• Assist with space planning, office moves, and workstation allocations.
• Respond to facilities-related queries from staff and elevate issues as needed.
• Maintain filing systems (digital and physical) for facilities documentation.
• Support the organization of building maintenance schedules, cleaning services, and waste management.
• Assist in emergency preparedness planning and incident reporting.
• Perform other administrative duties as assigned by the Facilities Manager.

Skills

Time management

Communication skills

Multitasking

Microsoft Office

CMMS software

Vendor liaison

Education

Diploma in Mechanical or Electrical Engineering, or Integrated Facility Management

Tools

MS Office

CMMS software

Job description

Job Responsibilities:

• Provide day-to-day administrative support to the Facilities Management team
• Coordinate and schedule preventive and reactive maintenance requests with internal teams and external contractors
• Maintain accurate records of facilities contracts, service agreements, warranties, and asset registers
• Process purchase orders, invoices, and budget tracking related to facilities operations
• Liaise with vendors, suppliers, and service providers to ensure timely and quality service delivery
• Manage access control, keys/passes, and visitor/security procedures
• Assist with space planning, office moves, and workstation allocations
• Respond to facilities-related queries from staff and elevate issues as needed
• Maintain filing systems (digital and physical) for facilities documentation
• Support the organization of building maintenance schedules, cleaning services, and waste management
• Assist in emergency preparedness planning and incident reporting
• Perform other administrative duties as assigned by the Facilities Manager

Job Requirements:

• Diploma in Mechanical or Electrical Engineering, or Integrated Facility Management
• Minimum 1-3 years of working experiences in facilities, office administration, or building management role
• Experience liaising with vendors and contractors is an advantage
• Strong organizational and time-management skills with the ability to multitask
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook) and facilities/CMMS software (advantageous)
• Strong attention to detail and problem-solving ability
• Ability to work independently and collaboratively within a team
• Customer-service oriented with a professional demeanour