Building Facilities Executive

Super Bean International Pte Ltd; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

Super Bean International Pte Ltd in Singapore is seeking a dedicated Building Facilities Executive to join our team on a full-time basis in the Senoko North Region. You will coordinate daily facility operations, manage maintenance schedules, and ensure safety, cleanliness and functionality of the workplace.

The role requires strong organisational skills, vendor management, and the ability to prioritise tasks across multiple facilities.

Qualifications

• Proven experience in facilities administration or building management.
• Strong organisational and time management skills to handle priorities.
• Proficiency in Microsoft Office and familiarity with facilities software.
• Excellent communication with staff, vendors and stakeholders.
• Knowledge of health, safety and building maintenance best practices.
• Attention to detail and proactive issue resolution.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Coordinate and schedule routine maintenance, repairs and inspections.
• Manage vendor and contractor relationships, including quotes and contracts.
• Maintain records of maintenance activities, assets and warranties.
• Respond promptly to facility issues and prioritise work requests.
• Conduct regular facility walkthroughs for safety and cleanliness.
• Liaise with cleaning and security personnel on protocols.
• Manage facility budgets and prepare cost reports for management.
• Ensure compliance with health, safety and environmental regulations.
• Coordinate with landlords on property-related matters.
• Maintain inventory of facility supplies and arrange replacements as needed.

Skills

Facilities coordination

Vendor management

Microsoft Office

Communication skills

Safety compliance

Problem solving

Education

Facilities management certification

Tools

Facilities management software

CMMS

Microsoft Office

Job description

About the role

Super Bean International Pte Ltd is seeking a dedicated and organised Building Facilities Executive to join our team on a full-time basis in the Senoko North Region. This role is pivotal to ensuring the smooth operation and maintenance of our building facilities. As Building Facilities Executive, you will be responsible for coordinating daily facility operations and administration works, managing maintenance schedules, and ensuring that our workplace environment meets the highest standards of safety, cleanliness and functionality. This position plays a crucial role in supporting our business operations and contributing to the overall success of the organisation. This position has to work 5.5 days (half day on Saturday) per week.

Key responsibilities

• Coordinate and schedule routine maintenance, repairs and facility inspections to ensure all building systems operate efficiently
• Manage vendor and contractor relationships, including sourcing quotes, negotiating contracts and overseeing service delivery
• Monitor and maintain accurate records of maintenance activities, facility assets, equipment warranties and service agreements
• Respond promptly to facility-related issues and work requests from staff, documenting and prioritising them appropriately
• Conduct regular facility walkthroughs to inspect cleanliness, safety standards and overall condition of the building
• Liaise with cleaning and security personnel to ensure compliance with facility management protocols
• Manage facility budgets, track expenses and prepare cost reports for management review
• Ensure compliance with health, safety and environmental regulations applicable to building facilities
• Coordinate with building management and landlord representatives on property-related matters
• Maintain inventory of facility supplies and equipment, arranging replacements as needed

What we're looking for

• Proven experience in facilities administration or building management, preferably in a corporate or commercial environment
• Strong organisational and time management skills with the ability to manage multiple priorities effectively
• Proficiency in Microsoft Office applications and familiarity with facilities management software
• Excellent communication skills and the ability to liaise effectively with staff, vendors and external stakeholders
• Knowledge of health, safety and building maintenance best practices
• Attention to detail and a proactive approach to identifying and resolving facility issues
• Ability to work independently and take ownership of responsibilities
• Problem-solving skills and a practical approach to troubleshooting facility challenges
• Relevant qualifications or certifications in facilities management or building services would be advantageous
• Basic understanding of building systems, including HVAC, electrical and plumbing, is preferred