Facilities & Operations Executive (East / Industrial / Owner)

QUESS SELECTION & SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

QUESS SELECTION & SERVICES PTE. LTD. in Singapore seeks a Facilities Manager to oversee day-to-day operations, coordinate preventive maintenance, and manage contracts and records.

The role requires coordinating contractors, budgeting support, and strong MS Office skills, with a focus on compliance and documentation. You will work independently and handle multiple tasks in a busy environment.

Qualifications

• Diploma or Degree in Facilities Management, Building Management, Business Administration or related field.
• 2 years of experience in facilities, building management or general administration.
• Experience in coordinating contractors, vendors and maintenance works.
• Good organisational and coordination skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office.
• Able to work independently and manage multiple tasks.

Responsibilities

• Manage day-to-day building and facilities operations, including inspections, maintenance and repairs.
• Coordinate preventive maintenance, breakdowns and facilities improvement works.
• Liaise with contractors and vendors to ensure works are completed on time.
• Manage facilities requests, service contracts, permits, quotations and related documentation.
• Monitor building systems, equipment, licences, certificates and contract expiry dates.
• Support purchasing activities, including quotation comparison, purchase orders and invoice verification.
• Monitor facilities expenses and assist with budget tracking and cost control.
• Manage PPE, uniforms and safety equipment inventory, issuance and servicing.
• Support WSH, ISO, audit and compliance-related administrative activities.
• Manage office, general workplace supplies and services.
• Maintain proper records, reports and documentation for facilities and administration.
• Prepare monthly facilities and administration reports.
• Perform other facilities and administrative duties as assigned.

Skills

Facilities management

Vendor coordination

Budget tracking

Communication skills

Interpersonal skills

MS Office

Education

Diploma/ Degree in Facilities Management or related

Tools

MS Office

Job description

Responsibilities

• Manage day-to-day building and facilities operations, including inspections, maintenance and repairs.
• Coordinate preventive maintenance, breakdowns and facilities improvement works.
• Liaise with contractors and vendors to ensure works are completed on time.
• Manage facilities requests, service contracts, permits, quotations and related documentation.
• Monitor building systems, equipment, licences, certificates and contract expiry dates.
• Support purchasing activities, including quotation comparison, purchase orders and invoice verification.
• Monitor facilities expenses and assist with budget tracking and cost control.
• Manage PPE, uniforms and safety equipment inventory, issuance and servicing.
• Support WSH, ISO, audit and compliance-related administrative activities.
• Manage office, general workplace supplies and services.
• Maintain proper records, reports and documentation for facilities and administration.
• Prepare monthly facilities and administration reports.
• Perform other facilities and administrative duties as assigned.

Requirements

• Diploma or Degree in Facilities Management, Building Management, Business Administration or related field.
• 2 years of experience in facilities, building management or general administration.
• Experience in coordinating contractors, vendors and maintenance works.
• Good organisational and coordination skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office.
• Able to work independently and manage multiple tasks.