Facilities Contracts & Governance Lead

People's Association; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

The Assistant Director (Facilities Management - Contracts) at People's Association oversees contract management and procurement for FM across Integrated Community Hubs to keep facilities safe, well-maintained and operational.

You will work with the Deputy Director to establish governance and reporting, monitor contract performance, and ensure alignment with government IMs and standards. Strong leadership and MS Office skills are required.

Qualifications

• Professional qualification or degree in Building, Mechanical or Electrical Engineering, Estate Management, or Facility Management.
• Min 5 years in facilities management, with at least 2 years in a supervisory capacity.
• Knowledge of contract administration and procurement processes, incl. Government IMs.
• Knowledge of FM operations, including maintenance planning and sinking fund management.
• Strong analytical and problem-solving skills to improve policies.
• Good interpersonal, communications and stakeholder management with Hub FM teams and contractors.
• Proficiency in Microsoft Office applications.

Responsibilities

• Review and align FM policies for Integrated Community Hubs with Infrastructure Group policies to maintain standards across all Hubs.
• Lead and guide the Senior Manager (FM – Contracts) to establish robust contract management processes and governance.
• Establish performance standards and KPIs for contract management; prepare reports on contract performance.
• Monitor status of FM contracts and follow up on variations and documentation.
• Oversee issuance of Purchase Orders through GeBIZ with proper funding and compliant with FM contract rates.
• Support Hubs in Cyclical Maintenance Programmes, improvement works, and ad hoc projects.

Skills

Contract administration

Procurement processes

Facilities management

MS Office

Stakeholder management

Analytical skills

Communication

Education

Engineering or FM qualification

Tools

GeBIZ

MS Office

Job description

The Assistant Director (Facilities Management - Contracts) at People's Association oversees contract management and procurement for FM across Integrated Community Hubs to keep facilities safe, well-maintained and operational.

You will work with the Deputy Director to establish governance and reporting, monitor contract performance, and ensure alignment with government IMs and standards. Strong leadership and MS Office skills are required.