Assistant Director (Facilities Management)

PAS People's Association; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

PAS People's Association invites applications for the role of Assistant Director (Facilities Management - Contracts) to ensure safe, well-maintained Integrated Community Hubs and robust contract management. The role supports governance, procurement, and performance monitoring across Hub FM teams.

Candidates should have a professional qualification or degree in Building/MEP Engineering, Estate or Facility Management, with at least 5 years in FM and 2 years in supervision.

Qualifications

• Professional qualification or degree in Building, Mechanical or Electrical Engineering, Estate Management, Facility Management, or related field.
• Minimum 5 years of facilities management experience, with at least 2 years in a supervisory capacity.
• Knowledge of contract administration and procurement processes, including familiarity with Government Instruction Manuals (IMs).

Responsibilities

• Review and align FM policies for Integrated Community Hubs with Infrastructure Group policies to maintain standards and excellence.
• Lead contract management processes and governance for the ICH Division, supporting development and performance of the Senior Manager (FM – Contracts).
• Establish KPIs for contract management and prepare regular governance reports for the Deputy Director.
• Monitor FM contracts, including variations and documentation, ensuring timely resolution and proper records.
• Oversee Purchase Orders via GeBIZ with correct funding charges per FM contracts.
• Support Hubs in Cyclical Maintenance Programmes, improvement works and ad hoc projects to sustain readiness.

Skills

Contract management

Procurement processes

Stakeholder management

Analytical thinking

Problem solving

Communication

Education

Engineering or FM degree

Tools

Microsoft Office applications

Job description

What the role is

The Assistant Director (Facilities Management - Contracts) plays a key role in ensuring that the Integrated Community Hubs remain safe, well-maintained, and operationally ready for residents. The role assists the Deputy Director (Facilities Management) in contract management and procurement for facilities management across the Hubs, establishing governance frameworks and working closely with Hub FM teams to uphold high standards of infrastructure quality that support vibrant community life.

What you will be working on

Review and align FM policies for the Integrated Community Hubs with Infrastructure Group policies to maintain consistent standards and operational excellence across all Hubs. Lead and provide guidance to the Senior Manager (FM – Contracts) to establish robust contract management processes, including supporting their professional development and managing their performance, to strengthen corporate governance across the ICH Division and Hubs. Establish performance standards and KPIs for contract management, and prepare regular reports on contract performance and governance for the Deputy Director. Monitor the overall status of FM contracts, including systematic follow-up on contract variations and documentation, to ensure timely resolution and accurate record-keeping. Oversee the issuance of Purchase Orders through GeBIZ for FM-related works, with proper charging to the correct source of funding and in accordance with established FM contract rates, to facilitate smooth Hub operations. Support Hubs in their Cyclical Maintenance Programmes, improvement works, and ad hoc projects to sustain the operational readiness of community facilities.

What we are looking for

• Professional Qualification: Professional certification or degree in Building, Mechanical or Electrical Engineering, Estate Management, Facility Management, or a related field.
• Experience: Minimum 5 years of relevant experience in facilities management, contract administration, or a related field, with at least 2 years in a supervisory capacity.
• Must-have skills: Knowledge of contract administration and procurement processes, including familiarity with Government Instruction Manuals (IMs) Knowledge of facilities management operations, including maintenance planning and sinking fund management Strong analytical and problem-solving skills to review policies and identify process improvements Good interpersonal, communication, and stakeholder management skills to work effectively with Hub FM teams, contractors, and internal divisions Proficiency in Microsoft Office applications
• Nice-to-have skills: Familiarity with GeBIZ or equivalent government procurement systems Knowledge of relevant Singapore standards and codes of practice, such as BCA guidelines and Fire Safety Act requirements

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore. Log on and take your first step towards a career that matters!