Assistant Director (Facilities Management)

Public Service Division; Singapore; Vor Ort; SGD 90.000 - 130.000; Vollzeit

Zusammenfassung

Public Service Division seeks an Assistant Director (Facilities Management - Contracts) to ensure safe, well-maintained Integrated Community Hubs. You will support governance of FM contracts, drive procurement processes, and lead a supervisory team to uphold high infrastructure standards for residents.

The role focuses on policy alignment, contract management, KPIs, and efficient PO processing via GeBIZ. A professional FM or engineering qualification with leadership experience is required.

Qualifikationen

• Professional qualification or degree in Building, Mechanical or Electrical Engineering, Estate Management, Facility Management, or related field.
• Minimum 5 years of facilities management experience, with at least 2 years in a supervisory capacity.

Aufgaben

• Review and align FM policies for the Integrated Community Hubs with Infrastructure Group policies to maintain standards across Hubs.
• Lead and guide the Senior Manager (FM – Contracts) to establish robust contract management processes and governance.
• Establish performance standards and KPIs for contract management and report on governance.
• Monitor the status of FM contracts, follow up on variations and documentation for timely resolution.
• Oversee Purchase Orders via GeBIZ for FM works and proper funding charging.
• Support Hubs in Cyclical Maintenance Programmes, improvement works, and ad hoc projects.

Kenntnisse

Contract administration

Procurement processes

Facilities management

Analytical thinking

Interpersonal skills

Microsoft Office

Ausbildung

Engineering or FM degree

Professional certification

Tools

GeBIZ

Jobbeschreibung

[What the role is]

The Assistant Director (Facilities Management - Contracts) plays a key role in ensuring that the Integrated Community Hubs remain safe, well-maintained, and operationally ready for residents. The role assists the Deputy Director (Facilities Management) in contract management and procurement for facilities management across the Hubs, establishing governance frameworks and working closely with Hub FM teams to uphold high standards of infrastructure quality that support vibrant community life.

[What you will be working on]

• Review and align FM policies for the Integrated Community Hubs with Infrastructure Group policies to maintain consistent standards and operational excellence across all Hubs.
• Lead and provide guidance to the Senior Manager (FM – Contracts) to establish robust contract management processes, including supporting their professional development and managing their performance, to strengthen corporate governance across the ICH Division and Hubs.
• Establish performance standards and KPIs for contract management, and prepare regular reports on contract performance and governance for the Deputy Director.
• Monitor the overall status of FM contracts, including systematic follow-up on contract variations and documentation, to ensure timely resolution and accurate record-keeping.
• Oversee the issuance of Purchase Orders through GeBIZ for FM-related works, with proper charging to the correct source of funding and in accordance with established FM contract rates, to facilitate smooth Hub operations.

Support Hubs in their Cyclical Maintenance Programmes, improvement works, and ad hoc projects to sustain the operational readiness of community facilities.

[What we are looking for]

• Professional Qualification: Professional certification or degree in Building, Mechanical or Electrical Engineering, Estate Management, Facility Management, or a related field.
• Experience: Minimum 5 years of relevant experience in facilities management, contract administration, or a related field, with at least 2 years in a supervisory capacity.

Must-have skills:

• Knowledge of contract administration and procurement processes, including familiarity with Government Instruction Manuals (IMs)
• Knowledge of facilities management operations, including maintenance planning and sinking fund management
• Strong analytical and problem-solving skills to review policies and identify process improvements
• Good interpersonal, communication, and stakeholder management skills to work effectively with Hub FM teams, contractors, and internal divisions
• Proficiency in Microsoft Office applications

Nice-to-have skills:

• Familiarity with GeBIZ or equivalent government procurement systems
• Knowledge of relevant Singapore standards and codes of practice, such as BCA guidelines and Fire Safety Act requirements