Export Executive

VFI FOOD PTE. LTD.; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

VFI FOOD PTE. LTD. is seeking an experienced Import/Export Operations Specialist to manage daily shipments, documentation, and regulatory compliance in Singapore.

You will handle TradeNet permits, COO, invoices, packing lists and other shipping documents while ensuring accuracy and adherence to regulations. Coordinate with overseas customers, suppliers, freight forwarders, and internal teams to ensure timely, compliant shipment execution and cost control.

Qualifications

• Diploma or Degree in Supply Chain, Logistics, Business, or related field.
• 3–5 years of import/export operations experience, preferably in food manufacturing/trading.
• Strong knowledge of Singapore Customs, TradeNet and SFA.
• Experience handling controlled food items and permits, shipping docs and international freight.
• Proficient in MS Office and ERP or trade management systems.
• Strong planning, coordination, analytical and problem-solving skills.
• Ability to work independently and meet tight deadlines in a fast-paced environment.
• Proficiency in English; Mandarin is an advantage.

Responsibilities

• Manage daily import and export operations, ensuring timely processing of shipments.
• Prepare, review, and process import/export documentation (COO, invoices, packing lists, B/L, health certificates).
• Ensure compliance with Singapore Customs, SFA, and regulatory requirements.
• Coordinate with overseas customers, suppliers, forwarders, shipping lines, and brokers.
• Monitor shipment schedules and resolve clearance, shipping, delivery, or documentation issues.
• Liaise with Production, Warehouse, Procurement and Sales to coordinate orders and inventory movement.
• Coordinate container loading, cargo collection and delivery arrangements.
• Verify shipping costs, freight invoices, permits and supporting documents for accuracy.
• Maintain accurate import/export records for audits and regulatory compliance.
• Monitor changes in trade regulations and FTAs and ensure compliance where applicable.
• Support continuous process improvements to enhance efficiency, cost and service.
• Prepare periodic shipment, inventory and logistics reports as required by Management.
• Perform any other duties assigned by Management.

Skills

Planning & coordination

Analytical thinking

Problem solving

MS Office

ERP systems

Independent working

Trade compliance

English proficiency

Mandarin advantage

Education

Diploma or Degree in Supply Chain/Logistics/Business

Tools

ERP systems

TradeNet

Trade management systems

Job description

Key Responsibilities

• Manage daily import and export operations, ensuring timely and accurate processing of shipments.

• Prepare, review, and process import/export documentation, including TradeNet permits, commercial invoices, packing lists, certificates of origin (COO), bills of lading, health certificates, and other shipping documents.

• Ensure compliance with Singapore Customs, Singapore Food Agency (SFA), and other relevant statutory and regulatory requirements.

• Coordinate with overseas customers, suppliers, freight forwarders, shipping lines, transport providers and customs brokers to ensure smooth shipment execution.

• Monitor shipment schedules and proactively resolve customs clearance, shipping, delivery or documentation issues.

• Liaise with Production, Warehouse, Procurement and Sales teams to coordinate order fulfilment, shipment planning and inventory movement.

• Coordinate container loading, cargo collection and delivery arrangements to ensure compliance with customer and shipping requirements.

• Verify shipping costs, freight invoices, permits and supporting documents for accuracy and cost control.

• Maintain accurate import and export records and ensure proper documentation for audit and regulatory compliance.

• Monitor changes in trade regulations, customs procedures, food import/export requirements, free trade agreements (FTAs), and ensure compliance where applicable.

• Support continuous process improvement initiatives to enhance operational efficiency, cost optimisation and customer service.

• Prepare periodic shipment, inventory and logistics reports as required by Management.

• Perform any other duties assigned by Management.

Working Days & Hours:

Monday - Thursday: 8am - 6pm. Friday: 8am - 5pm

Requirements

• Diploma or Degree in Supply Chain, Logistics, Business, or related field.

• Minimum 3-5 years of relevant experience in import and export operations, preferably within the food manufacturing, food processing, FMCG, or trading industry.

• Strong knowledge of Singapore Customs regulations, TradeNet and SFA requirements.

• Experience handling controlled food items and import/export permits, shipping documentation and international freight coordination.

• Proficient in Microsoft Office and ERP or trade management systems.

• Strong planning, coordination, analytical and problem-solving skills with attention to detail.

• Ability to work independently, manage multiple priorities and meet tight deadlines in a fast-paced environment.

• Detail-oriented with the ability to work across teams.

• Proficiency in both written and spoken English. Proficiency in Mandarin is an advantage to effectively communicate with Mandarin-speaking customers, suppliers and business counterparts where required.