Executive Support & Events Coordinator

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a capable administrator to coordinate and manage corporate events, meetings, conferences, and hospitality, liaising with stakeholders to ensure flawless execution. The role covers diary/calendar management for the Singapore Leadership Team, travel arrangements, visa and passport support, expense processing, and meeting logistics.

You'll handle office administration, vendor liaison, invoices, reception duties, and help coordinate IT and facilities to keep a

Qualifications

• Degree in Business Administration, Office Management or a related field.
• Relevant experience in executive support, office administration, event coordination, or business support functions.
• Strong organisational and multitasking skills with the ability to manage competing priorities.

Responsibilities

• Coordinate and manage corporate events, meetings, conferences, and business hospitality activities.
• Provide proactive diary and calendar management support for the Singapore Leadership Team.
• Coordinate domestic and international travel arrangements, including itinerary planning and travel bookings.
• Manage travel-related documentation, including business visa applications and passport renewal coordination where required.
• Process expense claims and maintain related records.
• Organise meetings, including scheduling, agenda preparation, supporting materials, catering arrangements, and meeting room bookings.
• Coordinate video and audio conferencing arrangements and liaise with IT support when necessary.
• Maintain accurate records relating to meetings, travel, and executive support activities.
• Provide day-to-day administrative support including filing, scanning, printing, document preparation, and records management.
• Handle incoming and outgoing correspondence and direct communications appropriately.
• Serve as a key point of contact for office vendors, service providers, and building management.
• Coordinate office services and ensure timely processing of invoices and payments with the Accounts Payable team.
• Welcome visitors and provide reception and office support when required.
• Manage office supplies, equipment, furniture, and facilities requirements.
• Monitor office conditions and coordinate maintenance and repair works where necessary.
• Support workplace health, safety, and security initiatives to maintain a professional and productive office environment.
• Liaise with IT teams regarding office equipment, technology requirements, and related support.
• Coordinate office activities and initiatives to promote operational efficiency.
• Collaborate with regional and international colleagues to support business operations and administrative initiatives.

Skills

Organisational skills

Multitasking

Diary/calendar management

Stakeholder coordination

Education

Degree in Business Administration or related field

Job description

PERSOL Singapore Pte Ltd is seeking a capable administrator to coordinate and manage corporate events, meetings, conferences, and hospitality, liaising with stakeholders to ensure flawless execution. The role covers diary/calendar management for the Singapore Leadership Team, travel arrangements, visa and passport support, expense processing, and meeting logistics.

You'll handle office administration, vendor liaison, invoices, reception duties, and help coordinate IT and facilities to keep a