Executive / Senior Executive (Manufacturing Sector) – HR Operations cum Payroll

DATAPOST PTE LTD; Singapore; On-site; SGD 48,000 - 78,000; Full time

Job summary

DATAPOST PTE LTD in Singapore seeks an experienced Payroll Administrator to manage the payroll process for 150+ staff and oversee HR operations.

You will ensure compliance with MOM regulations, maintain accurate records, and support audits while coordinating with Finance and IT. The role demands initiative, attention to detail, and the ability to handle multiple priorities independently.

Qualifications

• 3-5 years of payroll administration and HR operations experience.
• Strong knowledge of BIPO HRIS is an advantage.
• Solid understanding of local employment laws, regulations and statutory requirements.
• Manufacturing sector experience is a plus.
• Effective verbal and written communication with strong numerical skills.

Responsibilities

• Manage full monthly payroll for 150+ employees using BIPO.
• Coordinate overtime, allowances, expenses claims, attendance and HR reporting.
• Handle work pass applications and renewals with MOM compliance.
• Administer government claims and annual leave accruals.
• Prepare payroll summaries and HR accruals for Finance.
• Maintain accurate HR database and records; assist audits.
• Support staffing requisitions and candidate shortlisting with managers.
• Draft HR documents and onboard new hires; conduct orientation.
• Coordinate IT/compliance on employee setup and access; address grievances.
• Plan company events and staff activities with management approval.

Skills

Payroll management

HR operations

Attention to detail

Strong numeric/analytical skills

Tools

BIPO HRIS

MS Excel

Job description

Role

This role handles the cross section of the payroll processes for DATAPOST PTE LTD and its host entity. The incumbent should demonstrate strong initiative, be process-driven and possess a high level of attention to details and accuracy. This role independently manages the payroll function and oversees the administration of HR operations and government statutory and grants requirements.

Key Responsibilities

(a)Payroll Administration

• Manages the full spectrum of monthly payroll processing for both SG&A and production staff (150+ employees) using the HRIS system (BIPO).
• Coordinate all payroll-related matters, including overtime pay, allowances and expenses claims.
• Administer attendance and reimbursements and HR reporting (headcount, attrition statistics)
• Handle all work pass applications and renewals (WPOL, EPOL) as well as ensure compliance with MOM regulatory requirements such as OFWAS and other online submission.
• Administer government claims such as NSmen make-up pay, maternity leave and child-care leave claims.
• Manages the forecast and accrual of annual leave provisions.
• Prepare monthly payroll summary and HR accruals for submission to the Finance Department.
• Maintain an accurate HR database and up-to-date employee records.
• Assists in internal and external HR audits.

(b)HR Operations

• Support staffing requisitions and manpower requirements in collaboration with the Operations department.
• Source and shortlist candidates in partnership with the hiring managers/supervisors.
• Draft and update HR documentation, including job descriptions, employee handbook, performance appraisal, forms, SOP, policies and other HR related templates.
• Prepare and issue letters of offer, intent and employment to the selected candidates.
• Maintain accurate leaves, medical and attendance records and report absenteeism to the Operations managers/supervisors.
• Review, update and maintain proper filing systems (eg. Personnel files, medical insurance records).
• Conduct new hire orientation program and onboarding briefings.
• Work with IT and Compliance on employee setup, email addresses update, office access, etc.
• Address employee grievances, support engagement initiatives and assist in implementing corrective measures where needed.
• Conduct exit interviews to identify turnover reasons, in collaboration with hiring supervisors.
• Coordinate and plan company events or staff activities, subject to management’s approval.

(c)Government Statutory requirements & Government Grants

• Administer personnel-related survey and reports for government agencies such as CPF, MOM and IMDA.
• Administer, monitor and follow up on human capital grants (applications, claims and reimbursements).

Key Skills

• Minimum 3-5 years of experience in payroll administration and HR operations.
• Work knowledge of the BIPO HRIS system will be an advantage.
• Solid understanding of local employment laws, regulations and statutory requirements.
• Prior experience in the Manufacturing sector will be an advantage.
• Effective verbal and written communication skills.
• Proficient in MS Office applications, particularly in Excel with strong numerically and analytical skills.
• Meticulous, detail-oriented, organized and able to work independently under tight deadlines.
• A proactive team player who is resourceful, dependable and be able to handle multiple priorities independently.