Executive/Senior Executive (Executive Secretarial Support)

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

The National University of Singapore is seeking a dedicated Personal Assistant to support senior management and ADVANCE-ID network operations. The role covers calendar management, meeting coordination, travel arrangements and correspondence, plus administrative tasks for meetings, events, newsletters and website content.

Ideal candidates will hold a Diploma or degree in Business Administration or related field, with strong organisational and communication skills and proficiency in Microsoft

Qualifications

• Diploma or degree in Business Administration, Communications or a related discipline.
• Relevant experience in administrative support, PA duties or office management.
• Good organisational, coordination and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Experience in social media management, publicity or content creation would be an advantage.
• Meticulous, proactive, resourceful and able to manage multiple tasks independently.
• Strong interpersonal skills and ability to work with diverse stakeholders.
• Prior experience in a life science or clinical research office will be an added advantage.

Responsibilities

• Provide personal assistant (PA) support to senior management, including calendar management, meeting coordination, travel arrangements and correspondence.
• Provide administrative support for ADVANCE-ID network operations, meetings, events and activities.
• Process claims, travel reimbursements, invoices and other administrative documentation.
• Support social media updates, publicity and dissemination of network activities, events and research achievements.
• Assist with website content updates, newsletters, reports and preparation of presentation materials.
• Liaise with internal departments, collaborators and external stakeholders to ensure smooth administrative operations.
• Undertake other administrative duties as assigned.

Skills

Organisational skills

Coordination

Time management

Written and verbal communication

Interpersonal skills

Multitasking

Stakeholder engagement

Social media management

Education

Diploma or degree in Business Administration or Communications

Tools

Microsoft Office

Job description

We regret that only shortlisted candidates will be notified.

Job Description

• Provide personal assistant (PA) support to senior management, including calendar management, meeting coordination, travel arrangements and correspondence.
• Provide administrative support for ADVANCE-ID network operations, meetings, events and activities.
• Process claims, travel reimbursements, invoices and other administrative documentation.
• Support social media updates, publicity and dissemination of network activities, events and research achievements.
• Assist with website content updates, newsletters, reports and preparation of presentation materials.
• Liaise with internal departments, collaborators and external stakeholders to ensure smooth administrative operations.
• Undertake other administrative duties as assigned.

Qualifications

• Diploma or degree in Business Administration, Communications or a related discipline.
• Relevant experience in administrative support, PA duties or office management.
• Good organisational, coordination and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Experience in social media management, publicity or content creation would be an advantage.
• Meticulous, proactive, resourceful and able to manage multiple tasks independently.
• Strong interpersonal skills and ability to work with diverse stakeholders
• Prior experience in a life science or clinical research office and/or as a personal assistant will be an added advantage.