Senior/ Executive Assistant, Medicine

JurongHealth Campus; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

JurongHealth Campus in Singapore seeks a Senior/Executive Assistant or Senior/ Associate Executive to provide essential administrative support for the department, acting as a liaison between doctors and stakeholders.

You will handle logistics, event management, data entry, meetings, claims, inventory, and on-call coordination, with opportunities for growth in a hospital setting. Diploma required, with 2 years of clerical experience and strong MS Office, organizational and communication skills.

Qualifications

• Diploma required for the role.
• Minimum 2 years of clerical/administrative experience; entry level graduates are encouraged to apply.
• Computer skills in MS Office and strong organizational and communication abilities.

Responsibilities

• Provide administrative support to the department and liaise between doctors and relevant stakeholders.
• Handle logistics: sourcing quotations, purchase requisitions, and room bookings.
• Assist in event management: organise workshops, seminars and training, and accreditation processes.
• Maintain databases and perform data entry.
• Coordinate meetings: book venues, collate agendas and arrange catering.
• Prepare and submit claims and records for purchases and training.
• Maintain inventory of office supplies (stationery, toner, name cards).
• Liaise on medical reports and Mortality & Morbidity/Peer Review matters and assist submission.
• Update on-call roster and contact lists.
• Approve claims and leave applications.
• Perform other duties as assigned by supervisor.

Skills

Organizational skills

Communication skills

Education

Diploma

Tools

MS Office

Job description

Job Purpose

The Senior/ Executive Assistant or Senior/ Associate Executive is to provide the main administrative support for the department.

Duties and Responsibilities

• Provide administrative support to the department and serve as a liaison between doctors and relevant stakeholders.
• Logistical functions including, but not limited to, sourcing for quotations, preparing purchase requisition, raising request for purchases, room booking.
• Assist in event management, organising and registration of workshops, seminars and training classes, application of SMC accreditation.
• Maintain and update various databases and perform data entry.
• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Prepare and submit claims and records for purchases and training courses for department staff.
• Maintain and replenish inventory on office supplies such as stationery, toner for printer/ photocopier, name card.
• Main liaison person for medical reports, Mortality & Morbidity and Peer Review related matters or requests including, assisting in the process of tracking and submission.
• Update and Maintain on-call roster. & Contact List
• Responsible for the approval of claims and leave application.
• Perform any other duties assigned by supervisor

Job Specification/Requirements

• Diploma
• Minimum 2 years working experience in clerical and administrative duties. Entry level graduates are encouraged to apply.
• Computer skills in MS Office
• Good organizational and communication skills