Senior Assistant Manager, Senior Management Office

GMP Technologies; Singapore; On-site; SGD 55,000 - 85,000; Full time

Job summary

GMP Technologies is seeking an experienced administrator to support the Executive Leadership Team in Singapore. You will manage calendars, coordinate meetings, arrange travel, and ensure timely follow-up on leadership priorities.

The role includes governance support, briefing materials, and preparation of reports for leadership review. Experience in healthcare is an advantage; degree in business administration is required, with at least five years in admin/secretarial roles.

Qualifications

• Degree in business administration or equivalent is required.
• Minimum 5 years of experience in administrative and secretarial roles.
• Experience in healthcare industry is advantageous.

Responsibilities

• Provide executive leadership support and office management for the Executive Leadership Team; manage commitments, priorities and engagements.
• Coordinate calendars, appointments, meetings, official visits and stakeholder engagements.
• Arrange local and overseas travel and itineraries; track action items and follow up.
• Coordinate briefing materials, presentations and talking points for leadership reviews.
• Support governance platforms, briefing papers, reports and decision logs; monitor leadership priorities.

Education

Degree in business administration

Job description

Responsibilities

• Executive Leadership Support and Office Management Support members of the Executive Leadership Team in managing institutional commitments, priorities and engagements.
• Manage calendars, appointments, meetings, official visits and stakeholder engagements.
• Coordinate local and overseas travel arrangements and itineraries.
• Track action items and ensure timely follow-up of matters requiring leadership attention.
• Coordinate and quality-check briefing materials for leadership review.
• Support preparation of executive presentations, talking points and communication materials.

• Project Management and Organisational Coordination Lead and coordinate projects assigned by the Executive Leadership Team or Head, Plans and Admin Section.

• Develop project plans, timelines and implementation schedules. Coordinate stakeholders across departments and corporate functions to achieve project objectives.
• Track deliverables, risks and dependencies.
• Prepare progress updates, reports and recommendations for leadership review.
• Support implementation of organisational priorities and transformation initiatives.

• Executive Governance and Planning Support Support executive governance platforms including Staff Group, leadership meetings, strategic retreats and management forums.
• Coordinate preparation and submission of briefing papers, reports and presentations.
• Maintain governance records, action trackers and decision logs.
• Monitor progress and follow-through of leadership decisions and institutional priorities.

• Digital Transformation and AI-Enabled Productivity Leverage Microsoft 365, Copilot and AI-enabled tools to improve productivity and service delivery.

• Identify opportunities for automation and process improvement.
• Support development of dashboards, trackers and digital solutions for executive office operations.
• Champion digital innovation and adoption of technology within the Senior Management Office.
• Promote data-informed decision-making and modern ways of working.

• Administration and Resource Stewardship Support procurement, budget administration and contract-related matters.
• Assist with manpower, establishment and resource planning activities.
• Support audit, compliance and records management requirements.
• Coordinate office-wide administrative and operational matters.

Requirements

• Degree in business administration
• 5 years of working experience in administrative and secretary role.
• Experience in healthcare industry will be an added advantage.

We regret that only shortlisted candidates will be notified.