Executive/Senior Executive

MINDFULL COMMUNITY LIMITED; Singapore; On-site; SGD 40,000 - 66,000; Full time

Job summary

MINDFULL COMMUNITY LIMITED seeks an Executive / Senior Executive (Corporate Services) to support administration, IT and governance, ensuring smooth operations and compliance.

The role covers General Administration, IT onboarding, and Board Administration & Governance, coordinating facilities, meetings, procurement and governance records while collaborating across teams to drive efficiency.

Qualifications

• Diploma or degree in any discipline.
• At least 2 years' experience in Corporate Services.
• Familiarity with IT onboarding (laptop deployment and user accounts) is a plus.
• Strong written and verbal communication; discreet handling of confidential information.

Responsibilities

• Coordinate general office administration and vendor liaison.
• Organize staff meetings, agendas, and corporate events.
• Procurement of office supplies; inventory and procurement policies.
• Maintain software licenses and IT equipment deployment with IT.
• Support governance records and board meeting logistics.

Skills

Interpersonal skills

Communication

Organization

Discretion

Education

Diploma or Degree

Tools

IT onboarding support

Software licenses

Job description

Job Summary

The Executive /Senior Executive (Corporate Services) supports administration, IT and organization governance to ensure smooth operations and compliance.

Roles and Responsibilities

A. General Administration

• Coordinate general office administrative functions
• Coordinate with vendor on the maintenance of general office facilities
• Coordinate staff meetings and consolidate meeting agendas
• Organize corporate events including sourcing for venues and travel logistics
• Procurement of office and pantry supplies, conduct inventory stock-taking and ensure procurement policies and procedures are adhered to

B. IT

• Maintain software licenses and subscription renewals (eg Microsoft, Adobe etc...) and maintain accurate records of renewal dates and costs
• Coordinate the procurement, deployment, tracking and issuance of IT equipment together with the IT department.
• Perform basic IT setup for onboarding and offboarding staff

C. Board Administration & Governance

• Support corporate governance and compliance requirements, including maintaining governance records, checklists and key compliance deadlines
• Arrange logistics and coordinate Board, AGM and Board Committee meetings or related events, including scheduling, logistics, preparation/circulation of meeting materials, and taking minutes where required
• Maintain accurate Board and Committee records, including membership, contact details, attendance and relevant governance documentation
• Any other duties as required

Requirements

• Diploma/Degree in any discipline
• At least 2 years' experience in Corporate Services
• Familiarity with basic IT onboarding support (eg. laptop deployment and user account setup) would be an advantage. Training will be provided to candidates without prior experience for IT support
• Good interpersonal, written and verbal communication skills.
• Proactive and able to work independently while managing multiple priorities in a fast-paced environment.
• Organized and attentive to detail.
• Professional, discreet and able to handle confidential organizational information with integrity.