Personal Assistant (MNC, 1 Year renewable)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 60,000; Full time

Job summary

PERSOL Singapore Pte Ltd in Singapore is seeking an Executive Assistant to support the Chairman in Bishan/Marymount. The role covers secretarial, administrative and coordination duties, including calendar management, meetings, and liaison with the Chairman's circle and external stakeholders.

Responsibilities include travel arrangements, confidential document handling, financial administration, and coordinating property and household matters.

Qualifications

• Bachelor's degree required with about 5 years of relevant working experience.
• Meticulous at work with excellent interpersonal skills.
• Strong organization and time management, proactive problem-solving.
• Ability to handle sensitive business data with confidentiality and discretion.

Responsibilities

• Provide comprehensive secretarial, administrative and coordination support to the Chairman, covering business, personal and family-related matters.
• Manage the Chairman’s calendar, meetings, appointments, conferences and engagements with timely reminders.
• Serve as liaison between the Chairman, family, senior management, China HQ, partners, clients and agencies.
• Coordinate VIP visits, corporate functions, business dinners and family events with logistical arrangements.
• Plan end-to-end business and personal travel for the Chairman and executives, including visas and itineraries.
• Prepare, review and manage correspondence, reports, presentations and confidential records.
• Handle financial and payment-related administration, including expense claims and invoicing.
• Coordinate residential property and household matters, including tenancies and maintenance.
• Assist with immigration, residency, banking, tax and other government documentation.
• Manage procurement and vendor coordination for office, household and gifting needs.
• Maintain availability outside standard hours when required.
• Provide ad hoc support to senior management as needed.

Skills

Interpersonal skills

Organization

Discretion

Education

Bachelor's degree

Job description

Location: Bishan/Marymount

Salary: $4,500 to $5,400

Working hours: 9AM-6PM

Contract: 1 year - renewable

Key Responsibilities

• Provide comprehensive secretarial, administrative and coordination support to the Chairman, covering business, personal and family-related matters.
• Manage and coordinate the Chairman’s calendar, meetings, appointments, conferences and other engagements, including monitoring priorities and providing timely reminders.
• Serve as a key liaison between the Chairman, family members, senior management, China HQ, business partners, clients, government agencies, banks and external service providers.
• Coordinate internal and external meetings, senior-management and VIP visits, corporate functions, business dinners and selected family events, including the necessary logistical arrangements.
• Plan and manage end-to-end business and personal travel arrangements for the Chairman, family members and senior executives, including flights, accommodation, visa applications, transportation, travel documents and itineraries.
• Prepare, review and manage correspondence, reports, presentations, application documents and confidential records.
• Handle financial and payment-related administration, including expense claims, credit-card reconciliations, invoices, purchase requests, reimbursements, recurring bills and payment tracking.
• Coordinate residential-property and household matters, including tenancies, rental payments, management fees, utilities, maintenance, repairs, property handovers, domestic-helper matters and household service providers.
• Assist with the preparation, submission and follow-up of personal and family documentation relating to immigration, residency, banking, tax, insurance, education and other government matters.
• Manage procurement and vendor coordination for office, household, meeting and gifting requirements, including telecommunications and basic technology-related matters.
• Maintain regular availability and responsiveness outside standard working hours, including evenings, weekends and public holidays when required.
• Provide administrative and coordination support to senior management when required and handle urgent errands or other ad hoc duties assigned by the Chairman or Management.

Qualifications

• Bachelor's degree with about 5 years relevant working experience.
• Meticulous at work and has excellent interpersonal skills.
• Strong organization and time management skills, proactive to problem-solving.
• Ability to handle sensitive business data and other information with confidentiality and discretion.
• Able to travel overseas and willing to work flexible hours occasionally.
• EA Reg. ID: R25157446 (Katherine Carlen)
• PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394