Personal & Office Assistant (Bukit Merah)

PERSONNEL LINK JOBHUB PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PERSONNEL LINK JOBHUB PTE. LTD. in Singapore is seeking an experienced Executive Assistant to provide high-level support to the CEO.

You will manage an active calendar, prepare confidential correspondence, arrange complex travel plans, and compile documents for meetings. You will read submissions, draft reports, coordinate budgets, and handle sensitive information with discretion in a fast-paced, lightly structured environment.

Qualifications

• Diploma or degree with relevant experience.
• Experience in admin/customer service or private equity firms preferred.
• Ability to maintain confidentiality and handle sensitive information.
• Strong MS Office skills and tech-savviness.
• High sense of urgency and multitasking ability.

Responsibilities

• Provide executive support to the CEO including calendar management and travel arrangements.
• Prepare confidential correspondence and travel-related documents for meetings.
• Read submissions and route important items to appropriate personnel promptly.
• Prepare reports, collect/analyze information, and create PowerPoint presentations.
• Coordinate finances and budget; perform other duties as assigned.

Skills

MS Office proficiency

Discretion with confidential info

Multitasking

Adaptability

Education

Diploma/Degree in relevant field

Tools

MS Office

Job description

• Reporting directly to CEO and provide executive support
• Complete a broad variety of administrative tasks for the CEO including managing an active calendar of appointments; completing expense reports; composing and preparing confidential correspondences; arranging complex and detailed travel plans and agendas; and compiling documents for travel-related meetings
• Read and analyze submissions, letters, agendas, memos and determine significance; route to appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information; prepare PowerPoint presentations.
• Coordinate finances and budget
• Other duties as assigned

Requirements:

• Diploma/Degree with relevant experiences
• At least 5 years of working experience in fast-paced admin/customer service or private equity firms
• Good working attitude, meticulous and eager to learn
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Proficient in MS Office (Outlook, Word, Excel and PowerPoint) and technology savvy
• High sense of urgency and ability to multitask
• Highly adaptable to a loosely structured environment.
• Office location: Near Bukit Merah/Lower Delta |Mon - Fri (9:30am - 6:30pm)
• Candidates available immediately preferred

EA License: 90C3627

EA Reg No: R1108020