Executive Secretary & Office Operations Pro

finexis Advisory; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

finexis Advisory in Singapore's Bugis Central Region is seeking a dedicated Secretary to provide essential administrative support, manage communications, and uphold confidentiality.

You will handle correspondence, filing, scheduling, and travel arrangements while coordinating with colleagues to keep operations smooth. The role requires strong English communication, meticulous organization, and a professional demeanor.

Join our team to support management and staff in a dynamic office environment.

Qualifications

• Excellent written and verbal English communication.
• Strong organisational and time-management abilities.
• Attention to detail and accuracy.
• Ability to handle confidential information discreetly.
• Proactive, versatile and able to take on extra tasks.
• Experience with office management systems and scheduling software is advantageous.
• Professional and presentable demeanor with strong customer service.
• Ability to coordinate meetings and travel arrangements.

Responsibilities

• Prepare, format and distribute correspondence, reports and minutes.
• Answer phone calls and manage voicemail and email.
• Maintain physical and digital filing systems.
• Process invoices and expense claims.
• Coordinate meetings, events and travel arrangements.
• Liaise with internal departments and external parties.
• Maintain office supplies and equipment.
• Manage executive calendars and schedule appointments.

Skills

Communication

Organisation

Time management

Discretion

Interpersonal skills

Problem solving

Scheduling software

Job description

finexis Advisory in Singapore's Bugis Central Region is seeking a dedicated Secretary to provide essential administrative support, manage communications, and uphold confidentiality.

You will handle correspondence, filing, scheduling, and travel arrangements while coordinating with colleagues to keep operations smooth. The role requires strong English communication, meticulous organization, and a professional demeanor.

Join our team to support management and staff in a dynamic office environment.